Posting in Synergetic is global across all modules and allows you to group transactions into a set. A unique number, the global posting number is allocated to each set of transactions. Journals are the transactions within a posting.
A posting containing invoices must be closed off before cheques can be issued.
Posting control
The posting control implemented in Synergetic consists of the following:
- Global Posting Number. This is the unique number allocated by Synergetic to the group of transactions. It is automatically allocated and incremented.
- Posting Source. The following are the posting source codes:
- CRDCHQ Creditor Cheques
- CRDEFT Creditor EFT
- CRDINV Creditor Invoices
- DEBCHG Debtor Charges
- DEBINS Debtor Instalments
- DEBINV Debtor Invoices
- DEBIUI Debtor Unearned Instalments
- GENAST Asset Depreciation
- GENINV General Ledger Invoices
- GENJNL General Ledger Journals
- PAY Payroll
- RECDEB Receipts - Debtors
- RECGEN Receipts - General Ledger
- Description. A meaningful description for the whole posting. This can be used for manual reference. If you want to do manual system controls, record your subsystem batch number here. Some prefix suggestions are:
- JNL, BJ, DD, DC
- Posting Complete Flag. This flag indicates whether or not the posting is complete.
- Posting Date. This is the date that the transactions are posted into the general ledger.
- Print Version. This is the number of times the posting has been closed, that is, modified and closed again. It allows you to keep an audit trail of modifications to transactions. It is incremented each time the posting is closed.
Posting date entry range
While a posting is open, you can make any changes that you want. All changes are dynamic, that is, they are made immediately and are transparent. The exceptions to this are direct general ledger journals and payroll journals which are only updated once the posting is closed.
You must be authorised to make a change after a posting has been closed. An automatic reversing general ledger journal is created to make the adjustment. The following rules apply:
- You can enter anything in the "normal" range. Refer to the diagram below.
- Taxable entries cannot be changed or added if they are:
- prior to the last BAS (Business Activity Statement)
- prior or on the General Ledger Audited To date.
- After reconciliation, only authorised people can make changes to transactions that occurred before the reconciliation date.
- You can put 'future' data in up until the end of the financial year.
The diagram below shows an example of the entry range for posting dates.
Key dates |
Sample |
|---|---|
Audited date |
31/12/2015 |
BAS date |
31/3/2016 |
Reporting/Reconciliation date |
31/5/2016 |
End of calendar month |
30/6/2016 |
End of G/L year |
31/12/2016 |
End of future G/L year |
31/12/2016 |
Dynamic postings
The following postings are dynamic:
- Debtor fees (auto, auto charges, manual)
- Receipts
- Creditor invoices
- Creditor cheques
- Creditor EFT payments.
When you close a posting, because all the changes to the database have already been made, all that happens is that details of the posting are printed out.
Important Note: General ledger journals and payroll are not dynamic.
Community implications
GST tax invoices are linked to a person in the community database. Your Synergetic configuration can be set to ensure any entries affecting your BAS must be linked to a Supplier or Customer ID. The minimum amounts that this link applies are set on the General tab of Synergetic Financial Configuration. See Synergetic Financial Configuration - General tab (on page ) in the Finance manual.
You may need to consider adding a 'Miscellaneous' community entry for those that you do not want to link to an individual.