Use the Transfer Debtor Balances program to transfer debtor balances from one financial database to another.
For example, if your organisation has more than one financial entity, such as a swimming school which bills separately to the main organisation, you may want only the main organisation to collect the owed fees. You can transfer the balance owed from the swimming school so it appears on the debtors' statements from your main organisation.
Note: The Transfer Debtor Balances program does not run automatically; you need to run it each time you want to transfer balances.
Also see Synergetic Financial Configuration - Debtors tab in the Finance manual.
Opening the Transfer Debtor Balances window
To open the Transfer Debtor Balances window:
- Select Module > Debtors > Transfer Debtor Balances.
The Transfer Debtor Balances window is displayed.
Transfer Debtor Balances window key fields and buttons
Selections area fields
Field |
Description |
Transfer to Database |
Database to transfer debtor balances to. This is usually the main finance database of your organisation. |
Fee Code |
Fee code that appears on the transfer transactions. For example, Transferred from Swimming School. |
Date to Appear on Transaction |
Date that appears on the transfer transactions. |
Posting Information area fields
Field |
Description |
Posting Date |
Date of the posting for the transfer transactions. |
Description |
Description of the posting for the transfer transactions. |
Buttons
Button |
Description |
|
Transfer any outstanding debtor balances. |
|
Close the Transfer Debtor Balances program without transferring balances. |