Debtor Cash Receipts Entry - Payment Detail tab

Use the Payment Detail tab to enter information about the source of the cash payment received, such as:

who the payment is received from
the form the payment takes
the amount of the payment
whether a receipt should be printed.

Once you have entered all the relevant information about the payment details you can:

Allocate to a debtor's account if paying to an account on the Debtor Cash Receipts Entry - Fees tab (on page ).
If the payment is not be allocated to a debtor's account, allocate the payment on the Debtor Cash Receipts Entry - G/L Allocations tab (on page ).
Click Posting Action. You can perform a number of functions, including closing the posting. See Cash Receipts Entry - Posting Action (on page ).

Note: If you are entering a mixed receipt of fees and donations, enter the whole amount on the Payment Detail tab then allocate the fees using the Fees tab and the donations using the G/L Allocations tab.

Opening the Payment Detail tab

To open the Payment Detail tab:

Select Module > Debtors > Cash Receipts Entry from the main menu.
The Select Cash Receipts to Process window is displayed.
Select an existing posting.
Click .
The Payment Detail tab of the Cash Receipts Entry window is displayed.

Note: If your organisation is using a foreign currency, extra fields are displayed.

Debtor Cash Receipts Entry - Payment Detail tab key fields
Posting Summary Information area fields
This area displays information about the posting. See Cash Receipts Entry - Posting Action (on page ) for information about posting.
These fields are for information only.

Field	Description
Number	Posting number.
Date	Posting date.
Description	Description of the posting. This is useful when reviewing past postings.
Control Amount	The total amount entered in the posting's transactions must add up to this value. This is a precautionary measure as you cannot close off a posting if the sum of transactions does not equal this.
Transaction Count	Number of transactions being posted.
Amount	Amount of the posting.
Date	Receipt date.

Payment Summary area fields
The payment summary area displays a summary of the drawer, amount received and the amount allocated so far.

Field	Description
Rcpt No	The receipt number is automatically allocated.
Drawer	Either: enter the name of the drawer to appear on the receipt use the button to search for an existing debtor or community member.
Enable Quick Entry Popup	Select to use the Quick Entry Popup to quickly populate the Payment Details, Fees and G/L Allocations fields. See Using the Payment Creation window (on page ).
Set As Default	Sets the selected payment type as the default for the debtor.
Payment Type	The type of payment. Select: Cheque Money Order Cash Credit Card EFT. Note: Different fields become editable depending on your selection.
Bank	The bank from which the cheque was issued.
Branch	The branch from which the cheque or money order was issued.
Auth	The authorisation number of the credit card
Credit Card type	The type of credit card. Note: If your organisation uses surcharges for the selected credit card, a message is displayed with the surcharge amount and the button displays the surcharge amount.
Card Number	The credit card number.
Expiry Date	The credit card expiry date.
Bank Statement Reference	Type either the: bank statement number of the EFT payment date the EFT payment was deposited cheque number for Cheque payment types. Cheque numbers are displayed on bank deposit slips but not audit prints.
BSB	The Bank State Branch number of the EFT or cheque account.
Account	The account number of the EFT or cheque account.
Amount	The amount paid in the specified currency. Note: Amounts in a foreign currency are converted into the default system currency for all allocations.
Date	The date the payment was made.
Currency	The currency of the payment. Note: This field is not editable, and only displays if other currencies are defined. Bank accounts can only receive payments of their specified currency. See Banking Configuration Maintenance - General tab in the Finance manual.
Exchange	The rate by which the Amount is multiplied to calculate the local amount. Note: This field is not editable, and only displays if other currencies are defined for the bank code. Exchange rates are maintained in the General tab of Foreign Currency Maintenance. See Setting up foreign currencies in the Finance manual.
Local Currency Amount	The Amount converted into the default system currency. Note: This field is not editable, and only displays if other currencies are defined.

Buttons

Button	Description
	Launch the Enter Surcharge window to add a credit card surcharge to the payment amount. Note: When a surcharge is entered, the debtor account shows the normal payment amount, but the receipt and the Bank Deposit List include the surcharge amount. See luCreditCard lookup table in the Finance manual for more information about setting up and maintaining credit card surcharges.

Receipt Printing area fields

Field	Description
Print Receipts	Select to generate printed receipts.
Number to Print	Select how many copies of the receipt to print.
Reference on Receipt	Enter the description to appear on the receipt.