Purchase Order Maintenance - Details tab

Show

Select the type of purchase orders you want to display. Values include:

• All
  
• Pending
  
• Filled.

Item Code

Item code for the required items.
Click to locate the required item in the Stock Item Search window.
To view or change the details for the selected item, click to launch the Item Maintenance window.
Important note: You must save before launching or any changes you have made will be lost.

Supplier Item Code

Supplier's stock item code.
This prints next to the detail description on the purchase order.

G/L Code
G/L Sub Alloc

General ledger and sub-allocation codes that the purchase amount for the item is posted to. Either:

• Select a G/L code from the drop-down list.
  
• Right click in the field to find a particular G/L code.
  
  
  Select Find G/L Code.
  The General Ledger Search window is displayed.
  
  Note: The G/L Code fields can be left blank at this point if you don't know the correct general ledger codes, but the purchase order cannot be authorised until the G/L code fields are complete.

Qty
Unit Cost
Ext Cost

Quantity, unit cost and total cost of the items.
When an Item Code is selected the Quantity and Unit Cost are populated from the default values for Reorder quantity and Average Cost for the item code in Item Maintenance. They are multiplied to calculate the Extended Cost.
Tip: You can enter decimal quantities in the Qty field by selecting the Allow Decimal Places in Quantities field for the selected Item Code. See Item Maintenance - Item tab in the Sales manual.

Note: These amounts also depend upon whether the Prices Include Tax field is selected on the General tab. See Purchase Order Maintenance - General tab (on page ).You can enter new values if required.

Tax Code

Tax code applicable to this order.

Tax

Amount of tax in the order.
Note: This amount is automatically calculated. If the Prices Incl Tax field is selected on the General tab, then Synergetic automatically calculates the extended price to include the tax.

Add a new line item at the end of the current list of items and input the details.

Insert a new line item above the highlighted item and input the details.

Delete the highlighted line item.

Receive items against the highlighted line item.

Find the item to be included in the purchase order line item.

Launch the Item Maintenance window.

Populate the Unit Cost (Inc) field with the last cost used when purchasing this item.

Populate the Unit Cost (Inc) field with the average cost for purchasing this item.

Status

Current order status of the item. Values include:

• Cancelled
  
• Filled
  
• Pending.

Origin

Why the item was ordered. For example a back order or a normal order.

Delivery Date

Date you received the item.

Delivery Docket Number

Delivery docket number when you received the item.

Creditor Paid

Synergetic ID of the creditor to receive the payment.
Click to select the creditor.
Note: If the creditor has multiple branches in Synergetic, this is the Synergetic ID of the creditor's head office. See Creditor Maintenance - General tab in the Creditors manual.

Invoice Date
Invoice Number

Invoice details.

Qty
Unit Cost

Quantity of items received and the unit cost.
Note: The extended cost and backorder amounts are automatically calculated for you.

Backorder Amount

Backorder amount for partially received purchase orders.

Add a new line item at the end of the current list of items and input the details.

Insert a new line item above the highlighted item and input the details.

Delete the highlighted line item.

Receive items against the highlighted line item.

Find the creditor to be paid for the purchased items.

Launch the Creditor Maintenance window.

Clears the Creditor ID field.
Tip: Use this if the payment to the creditor does not go through or if there is a dispute about the payment.