Notifications Maintenance - Rules Maintenance tab

Notifications are sent according to notification rules. You can create, maintain and delete notification rules on the Rules Maintenance tab.

Opening the Rules Maintenance tab

To open the Rules Maintenance tab:

Select System > Notifications Maintenance from the main menu.
The Rules Maintenance tab of the Notifications Maintenance window is displayed.

Notifications Maintenance - Rules Maintenance tab key fields and buttons
Grid area fields

Fields	Description
Seq	Unique identifier for the notification rule.
Name	Name of the notification rule.
Method	Method of notification used. Options include: SMS Email.
Recipients	Type of community members the notification is sent to. Options include: Parents Form Teacher Tutor House Teacher Year Level Coordinator.
No. Incidents	Number of incidents before the notification is sent.
Campus	Campus that the notification is restricted to.
Year Level	Year level that the notification is restricted to.
Absence Types	Absence types the notification is triggered by, if any.
Profile	Name of the profile used to send mail.
Subject	Subject line of the notification emails.
Format	Format of the notification. Options include: Text HTML.
Scheduled	When the notification process is next scheduled to run.

Fields
The files are identical to the grid area fields, except for some additional fields.

Fields	Description
Notification Method	Method of notification used, as per the Method field above. Options include: SMS Email.
Notification Source	Whether the notification is triggered by: student Absence Events unsubmitted Attendance records.
After No. of Incidents	The number of incidents after which the notification is generated, as per the No. Incidents field above. For example, if an Absence notification has an After No. of Incidents value of 3, notifications are generated after the student's third absence.
Timetable Group	Timetable group the notification rule applies to.
Absence Reasons	Restrict this notification rule to absences of this Absence Reason.
Absence Period	Restrict this notification rule to absences that occur during this time period.
Do Not Send if Contact Received	Select to only generate notifications if no contact has been made.
Do Not Send If Note Received	Select to only generate notifications if a note has not been received.
Send Notifications Automatically	Select to send notifications as they are generated. Clear to queue notifications for review before sending.
Notification Subject	Subject line of the notification emails.
SQL Mail Profile Name	Name of the profile used to send mail, as per the Profile field above.
Notification Mail BCC	Additional recipients who receive blind carbon copies of the notification.
Notification Mail Format	Format of the notification, as per the Format field above. Options include: Text HTML.
Attendance Threshold (Minutes)	Number of minutes after the start of each attendance period after which attendance records are considered late. For example, if the Attendance Threshold (Minutes) is 15, teachers who have not submitted their attendance records within 15 minutes of the class starting have notifications generated.
Notification Text	The body of the email or SMS notification. Note: You can use replaceable fields to personalise the notification messages. See Creating notifications (on page ).

Buttons

Button	Description
	Save changes made to the notification rule.
	Create a new notification rule. See Creating notifications (on page ).
	Delete the notification rule.
	Schedule when the notification rule should be run.
	Send a test notification to yourself to test existing settings. The notification will appear under the Processed Notifications tab. See Notifications Maintenance - Processed Notifications tab (on page ).