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Future Student Maintenance - History tab

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Use the History tab to:

  • view a history of default enrolment applications and changes made to them
  • modify the mail merge code of individual enrolment applications
  • delete status history records.

Opening the History tab
To open the History tab:

  1. Select Module > Future Students > Future Student Maintenance from the main menu.

The Set Future Student Search Criteria window is displayed.
Tip: You can also access the future student functions by clicking .

  1. Search for the future student. See Searching for future students (on page ).
  2. Click the History tab.

The History tab of the Future Student Maintenance window is displayed.

Future Student Maintenance - History tab key fields and buttons
Grid area fields

Field

Description

Status

Status code of the status history record for the enrolment application.

Description

Description of the status history record for the enrolment application.

Enrol Date

Date of enrolment of the application.

Level

Year level that the future student is enrolled in.

Changed Date

Date the change was made to the future student's record.

Printed Date and Printed By

Details of when the enrolment letters were printed and by whom.

Details

Comments originating from the Application tab. See Future Student Maintenance - Applications tab (on page ).

Merge Code

Used by stored procedures when merging mail.
Tip: You can create mail merge letters using the crspFutureStatusChangePrint stored procedure. See Printing mail merge letters using an existing document in the Extracting data manual.The luFutureStatus table is linked to the luFutureStatusMerge lookup table using its MergeCode. When a status is changed, its MergeCode is also changed as well. Any applications with this MergeCode are selected by the stored procedure.

Changed by

User ID of the person who made the changes to the future student's record.

Buttons

Button

Description

Modify the merge code of the highlighted status history record.
The Modify Merge Code window is displayed.

Note: Clear the Printed Date and Printed By fields if you are reprinting a mail merge letter that was originally created using the crspFutureStatusChangedPrint stored procedure. See Reprinting mail merge letters in the Extracting data manual.

Delete the highlighted status history for the enrolment application.
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