Class timetabling Primary Time videos

The following videos are:

• organised based on class timetabling functions
• hosted on YouTube.

Click on one of the links to watch a video using YouTube.

Also see:

• Considerations when displaying Primary Time videos (on page )
• Available Primary Time videos (on page )
• General Primary Time videos (on page )
• Yard duty Primary Time videos (on page ).

To watch videos based on class timetabling functions, see:

1. Defining timetable structures:
   • Maintaining days, periods and breaks:
      - Primary Time basic data menu (periods and breaks)
      - Primary Time basic data menu (preventing doubles, triples and quadruples spanning breaks) (Advanced).
   • Maintaining specialist teachers:
      - Adding specialist teachers manually in Primary Time
      - Creating a list of specialist teachers from Synergetic for Primary Time (Advanced)
      - Importing specialist teachers into Primary Time
      - Importing specialist teachers into Primary Time, highlighting problems
      - Updating specialist teacher details in Primary Time
      - Setting specialist teacher availability in Primary Time, assemblies (Advanced)
      - Setting specialist teacher availability in Primary Time, part-time teacher (Advanced)
      - Deleting specialist teachers with existing timetabling and yard duties from Primary Time (Advanced)
      - Setting the availability of several specialist teachers in Primary Time (Advanced)
      - Setting specialist teacher availability quickly in Primary Time, part-time teacher (Advanced)
      - Modifying teachers in Primary Time
      - Exporting teachers to Excel from the Teachers window in Primary Time (Advanced).
   • Maintaining specialist rooms:
      - Adding specialist rooms manually in Primary Time
      - Importing specialist rooms into Primary Time
      - Setting the availability of specialist rooms in Primary Time (Advanced)
      - Modifying rooms in Primary Time
      - Exporting rooms to Excel from the Rooms window in Primary Time (Advanced).
   • Maintaining year groups:
      - Adding year groups manually in Primary Time
      - Importing year groups into Primary Time
      - Moving difficult-scheduling year groups up in the order in Primary Time (Advanced).
   • Maintaining specialist subjects:
      - Adding specialist subjects manually in Primary Time
      - Importing specialist subjects into Primary Time.
   • Maintaining consecutive year groups:
      - Adding consecutive year groups in Primary Time (Advanced)
      - Adding extra consecutive year groups in Primary Time (Advanced).
2. Defining curriculums:
   • Navigating curriculum:
      - Using the Allocation menu.
   • Allocating subjects, teachers and rooms to year groups:
     - Removing data from the Year Group Allocation tab in Primary Time
     - Copying removed data from the Year Group Allocation tab in Primary Time (Advanced)
     - Inserting subjects on the Year Group Allocation tab in Primary Time
     - Inserting subjects on the Year Group Allocation tab in Primary Time, 6A
     - Deleting subjects on the Year Group Allocation tab in Primary Time
     - Exporting all year group allocations to Excel on the Year Group Allocation tab (Advanced)
     - Defining grade 1 representatives on the Year Group Allocation tab in Primary Time
     - Copying grade 1 representatives on the Year Group Allocation tab in Primary Time
     - Allocating specialist teachers on the Year Group Allocation tab in Primary Time, 6A
     - Creating grades on the Year Group Allocation tab in Primary Time, grade 3 (Advanced)
     - Creating grades on the Year Group Allocation tab in Primary Time, grade 4 (Advanced)
     - Creating grades on the Year Group Allocation tab in Primary Time, grade 2 (Advanced)
     - Creating grades on the Year Group Allocation tab in Primary Time, grade 5 (Advanced)
     - Fixing incorrect teacher codes on the Year Group Allocation tab in Primary Time, part 1 (Advanced)
     - Fixing incorrect teacher codes on the Year Group Allocation tab in Primary Time, part 2 (Advanced).

• Joining multiple subjects and year groups:

Creating joins on the Year Group Allocation tab in Primary Time, 6A

Manually placing subjects on the Schedule tab, second time (prep, grade 6 joins)

Copying representatives on the Year Group Allocation tab in Primary Time, 6A-6C (Advanced)

Allocating representative subjects on the Year Group Allocation tab in Primary Time, prep (Advanced)

Allocating representative teachers on the Year Group Allocation tab in Primary Time, prep (Advanced)

Adding join rotation subjects on the Year Group Allocation tab in Primary Time, prep (Advanced)

Resolving triple time period on the Schedule tab, prep (Advanced).

• Cross-checking allocations:

Using the Cross Check Teacher Allocation window

Using the Cross Check Room Allocation window.

1. Scheduling:

• Using the Schedule tab:

The effect of part-time specialist staff on the Schedule tab, Review legend

Displaying all year groups on the Schedule tab

Exporting schedules to Excel on the Schedule tab.

• Scheduling manually:

Manually placing subjects on the Schedule tab, grade 6 sport join

Manually placing subjects on the Schedule tab, prep rotation

Reviewing manual joins on the Schedule tab, Review legend (Advanced)

Swapping subjects between year groups on the Schedule tab (example 1) (Advanced)

Swapping subjects between year groups on the Schedule tab (example 2) (Advanced)

Moving subjects to unallocated cells of the same year group on the Schedule tab (Advanced).

• Scheduling using schedule availability:

Scheduling literacy and numeracy programs on the Schedule tab, intro, preps (Advanced)

Scheduling literacy and numeracy programs on the Schedule tab, intro, grade 1-2 (Advanced)

Scheduling literacy and numeracy programs on the Schedule tab, intro, grade 3-4 (Advanced)

Scheduling literacy and numeracy programs on the Schedule tab, intro, grade 5-6 (Advanced)

Scheduling assemblies by year group on the Schedule tab, grade 5 (Advanced).

• Scheduling automatically:

Running AutoPlace on the Schedule tab, 6A, Review legend (part 1)

Running AutoPlace on the Schedule tab, 6A, Review legend (part 2)

Running AutoPlace on the Schedule tab, 3C, Review legend

Running AutoPlace on the Schedule tab, prep rotation join (Advanced)

Running AutoPlace on the Schedule tab, before using 'not available'

Running AutoPlace on the Schedule tab, after using 'not available'

Clearing AutoPlace on the Schedule tab, before using 'not available'

Clearing AutoPlace on the Schedule tab, after using 'not available'.

• Reviewing schedules:

Recording join details on the Customise tab, prep rotation join

Exporting customisations to Excel on the Customise tab (Advanced)

Using the Class Preview tab

Exporting class details to Excel on the Class Preview tab (Advanced)

Using the Teacher Preview tab

Exporting teacher class details to Excel on the Teacher Preview tab (Advanced)

Using the Exception Preview tab

Exporting exception details to Excel on the Exception Preview tab (Advanced).

• Changing timetables:

Setting timetables that apply to several teachers in Primary Time.

1. Outputting timetables:

• Outputting reports, Master Exception Report to Excel
• Outputting reports, Master Class Report to Excel for Synergetic
• Outputting reports, Individual Class Report to Excel
• Outputting reports, Individual Teacher Report to Excel
• Outputting reports, Individual Room Report to Excel.