Use the Codes tab to maintain codes used to:
- cross link records back to previous systems used
- link to other database records used at your organisation.
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To open the Codes tab:
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Codes generated during the conversion from a previous system are for information purposes only.
Field | Description |
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Student Code | Code for the current student in the system used before Synergetic. |
Parent Code | Code for the parent or family in the system used before Synergetic. |
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Codes are used to relate student records with external programs; if they need a different code to the Synergetic ID. Codes are optional depending on the external programs used at your organisation.
Field | Description | |
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Bar Code | Code given to the student for barcoding programs in your organisation. For example in the library, the barcode may be based on the ID and a check digit. | |
Studies Code (Australia) / | Student's candidate number allocated by a government body responsible for higher secondary qualifications. For example, in Australia:
The data can be imported from or exported to these external systems. See Importing and exporting student data in the Current students manual.
See Managing New Zealand student NSNs and identity details (Roll returns) in the Current students manual. Tip: Some organisations relabel this field to meet their needs in their jurisdiction. For example, Learner ID. Note: Queensland organisations can populate this field with the QSA Student Number by importing the LUI file using the Import/Export Student Data - QCAA tab. See Import_Export Student Data - QCAA tab. Important: Queensland organisations must conform with this usage to use the QCAA functionality. | |
Timetable Code | Code used in external timetabling program, if required. | |
Alternate Code | Spare code field. Use as needed. | |
Tertiary Registration Code | Student's candidate number allocated by the government body responsible for tertiary entrance. | |
Government Student Number | Student number assigned to the student by the government. Note: This field is automatically populated if you transfer a past or future student to current students.See either: | |
State | Description | |
Queensland | Queensland organisations use this field to record the Learner Unique Identifier (LUI) used by the Queensland Curriculum and Assessment Authority (QCAA) to identify students. Queensland organisations can populate this field by either:
Note: For information about exporting the Register New Student File and importing the Learner Unique Identifier File, see the /wiki/spaces/PRD/pages/2347864578. | |
Victoria | Victorian organisations use this field to record the Victorian Student Number (VSN) used by the Victorian Curriculum and Assessment Authority (VCAA) to identify students. Victorian organisations can manually enter:
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Early Learning Code | Early Learning Code assigned to the student by the government. | |
Vocational Education Code | Vocational Education Code assigned to the student by the government. | |
Unique Student Identifier | Government-issued reference code which uniquely identifies students as someone who has undertaken education or training in Australia. |
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