Some aspects of the attendance function can be configured to suit your organisation's needs.
The attendance configuration settings:
- Are used in the attendance function, particularly the Attendance window. See Attendance window in the Attendance and absence events manual.
- Can be searched for based on the Key 1 value attendance in Configuration File Maintenance. See Maintaining configuration files.
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Key configuration settings
Configuration setting | Description | See | |||||||||
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AddAny-StudentFlag | Used to determine whether students can be added informally to the class when marking attendances on the Attendance window. | H_21769 | H_21769 | ||||||||
(on page )AllowFutureEntry | Used to determine whether teachers can mark attendance before a class is scheduled to start. | AllowFutureEntry configuration setting (on page ) | |||||||||
Attendances: CheckSemesterDates | Used to check classes being marked and display a warning if the class does not fall within the defined semester dates for the year level. | Attendances:CheckSemesterDates configuration setting | |||||||||
Attendances: DefaultAttended | Used to determine whether scheduled attendances default to absent or attended. | Attendances:DefaultAttended configuration setting | H_37666 | (on page )||||||||
Attendances:-ShowDelete-ButtonFlag | Used to determine whether students can be deleted from the class when marking attendances on the Attendance window. | ||||||||||
| H_21770 | H_21770 | (on page )BeforeClass-StartsMinutesUsed to set a grace period before class when teachers can mark attendance if AllowFutureEntry is set to false. | ||||||||
CancelClass-Creates-Attendandance-Records | Used to determine whether attendance records are created for cancelled classes. | CancelClassCreatesAttendanceRecords configuration setting | |||||||||
CheckValid-EarlyDeparture-Flag | Used to determine whether a check is performed to ensure that submitted early departure times are within specific class times. | CheckValidEarlyDepartureFlag configuration setting (on page ) | |||||||||
CheckValid-EarlyDeparture-Message | Used to determine the message displayed when submitted early departure times are not within specific class times. | H_45458 | H_45458 | (on page )||||||||
CheckValidLate-ArrivalFlag | Used to determine whether a check is performed to ensure that submitted late arrival times are within specific class times. | ||||||||||
CheckValidLate-ArrivalMessage | Used to determine the message displayed when submitted late arrival times are not within specific class times. | CheckValidLateArrivalMessage configuration setting | |||||||||
Confirm-Students-Present-PromptFlag | Used to determine whether students are listed when a user confirms attendances on the Attendance window. | ConfirmStudentsPresentPromptFlag configuration setting (on page ) | |||||||||
Confirm-Students-Present-PromptShow-PresentFlag | Used to determine whether students listed when a user confirms attendances on the Attendance window are either those that have been marked:
| ConfirmStudentsPresentPromptShowPresentFlag configuration setting (on page ) | |||||||||
ContactMinutes | Used to determine the length of the school day for the calculation of Absence Factors. | ContactMinutes configuration setting | |||||||||
CreateDays-Threshold-Attendance-Officer | Used to determine the maximum number of days after a class that attendances can be created by Attendance Officers. | CreateDaysThresholdAttendanceOfficer configuration setting | H_45460 | (on page )||||||||
CreateDays-Threshold-ErrorMessage | Used to determine the message displayed to staff members attempting to submit attendances outside the allowed threshold. | CreateDaysThresholdErrorMessage configuration setting | |||||||||
CreateDays-Threshold-Teacher | Used to determine the maximum number of days after a class that attendances can be marked by teachers. | CreateDaysThresholdTeacher configuration setting | |||||||||
Default-AttendedMode | Used to determine the initial condition of the Attended field on the Attendance window. | H_17776 | H_17776 | (on page )||||||||
Default-Attendance-OfficerFlag | Used to force the user to mark attendances in Attendance Officer mode only. | H_31462 | H_31462 | (on page )||||||||
EditDays-Threshold-Attendance-Officer | Used to set the number of days within which class attendances can be changed by the Attendance Officer.
 .gif) | EditDaysThresholdAttendanceOfficer configuration setting | H_17777 | (on page )||||||||
EditDays-Threshold-ErrorMessage | Used to set the message displayed to staff members attempting to edit attendances outside the allowed threshold. | H_45463 | H_45463 | (on page )||||||||
EditDays-Threshold-Teacher | Used to set the number of days within which class attendances can be changed by a teacher.
 .gif) | EditDaysThresholdTeacher configuration setting | |||||||||
Enable-Attendance-OfficerMode-Flag | Used to determine whether the Attendance Officer and Teacher modes are displayed on the Set Attendance Search Criteria window.
 .gif) | EnableAttendanceOfficerModeFlag configuration setting (on page ) | |||||||||
EnableHold-Flag | Used to determine whether class attendances can be put on hold on the Attendance window. | H_17751 | H_17751 | (on page )||||||||
HideFileYear-AndSemester | Used to determine if the File Year/Semester/Term controls are displayed on the Attendance Maintenance search window. | HideFileYearAndSemester configuration setting | |||||||||
HideTimetable-ClashMessage | Used to suppress the timetable clash message when students sign themselves in for classes. | ||||||||||
| H_34252 | H_34252 | (on page )IconAlertsDisplayUsed to determine the widthof the Alerts column and whether it is displayed in the Attendance window. | IconAlertsDisplay configuration setting | |||||||
LateAnd-NotPresent-WriteLate-TimeFlag | Used to determine the time used when creating an absence event, when adding a late entry on the Attendance window.
 .gif) | LateAndNotPresentWriteLateTimeFlag configuration settinganchor | H_17786 | H_17786 | (on page )|||||||
LateAnd-NotPresent-WriteLate-TypeFlag | Used to determine whether a late arrival entered on the Attendance window creates an absence event with either a late or unknown absence type.
 .gif) | LateAndNotPresentWriteLateTypeFlag configuration setting | H_17787 | H_17787 | (on page )|||||||
LateAnd-PresentCreate-AEFlag | Used to determine whether to create an absence event if the student arrived late but has been marked present on the Attendance window.
 .gif) | LateAndPresentCreateAEFlag configuration setting | H_17788 | (on page )||||||||
MakeLateNotPresentThresholdMinutes | Used to automatically change a student's attendance record from late to not present if after the set time. | MakeLateNotPresentThresholdMinutes configuration settinganchor | H_25738 | H_25738 | (on page )|||||||
Modify-Attendance-Prompt-ReasonFlag | Used to determine whether a reason is required if an attendance record is changed on the Attendance window.
 .gif) | ModifyAttendancePromptReasonFlag configuration settinganchor | H_17789 | H_17789 | (on page )|||||||
MultiPeriod:Enable | Used to determine whether multi-periods are enabled. | MultiPeriod:Enable configuration setting (on page ) | |||||||||
MultiPeriod:MaxInterval | Used to specify the maximum break between two classes that still allows them to be treated as multi-periods. | H_34337 | H_34337 | (on page )||||||||
Overlay-NonAttend-Reason-Threshold-Minutes | Used to set the number of minutes that is used when searching for nonattendance reasons on the Attendance window for possible overlaps with:
| OverlayNonAttendReasonThresholdMinutes configuration setting | |||||||||
ShowClass-Status | Used to determine whether the Class Status field (column) is displayed on the Attendance window. | H_17780 | H_17780 | (on page )||||||||
ShowPossible-AbsenceCode | Used to determine whether the Possible Absence Type field (column) is displayed on the Attendance window.
 .gif) | H_17781 | H_17781 | (on page )||||||||
ShowPossible-Description | Used to determine whether the Possible Description field (column) is displayed on the Attendance window.
 .gif) | ShowPossibleDescription configuration setting | |||||||||
ShowPossible-NonAttend-FirstFlag | Used to determine the order that the attendance records are displayed on the Attendance window, when modifying a class that has already been marked. | ShowPossibleNonAttendFirstFlag configuration setting | |||||||||
ShowPossible-NonAttend-Reason | Used to determine whether the Possible Non Attend Reason field (column) is displayed on the Attendance window.
 .gif) | ShowPossibleNonAttendReason configuration setting | H_17784 | (on page )||||||||
ShowPossible-ReasonCode | Used to determine whether the Possible Reason Code field (column) is displayed on the Attendance window.
 .gif) | H_17785 | H_17785 | (on page )||||||||
TreatBlank-AsAttended-Flag | Used to determine whether the first click on the Attended field on the Attendance window is either:
| TreatBlankAsAttendedFlag configuration setting | |||||||||
UserFlags | Used to specify user-defined fields (columns) to be included in the grid area of the Attendance window.
 .gif) Up to five additional user-defined fields (columns) can be defined. | UserFlag configuration settings |
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