Use the Sales Close Off - Post window to select the:
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When the charges are processed, one charge is created for each sale for a debtor.
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| title | Opening the Sales Close Off - Post window |
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To open |
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the Sales Close Off - Post |
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- Select Module > Sales > Sales Close Off
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- The Sales Close Off - Close Off Type
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- window is displayed.
- Update the settings on
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- the Sales Close Off - Close Off Type
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- See Sales Close Off - Close Off Type window (on page ).
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- Click
 Image Modified .
Other windows are displayed depending on how Synergetic has been configured. For example, you may be required to do detailed cash reconciliation.
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 Image Modified- Perform the reconciliation for the selected payment method, if required.
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- See Reconciling sales close offs (on page ).
- Repeat
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- Click Image Modified .
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- The Sales Close Off - Summary
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- window is displayed.
 Image Modified
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- Click Image Modified .
Tip:
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- click Image Modified
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- and Image Modified
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- to change the settings on
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- The Sales Close Off - Post
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 Image Modified- Update the posting details.
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- Click Image Modified .
The sales are closed and posted, and the following reports may be output from Synergetic:
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- report of charges to individual debtors or general debtor accounts (cash, cheque, EFT and credit card)
• General Ledger Sale Charge
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- report of general ledger journals created for internal sales
• Cash Receipts - Closed Off
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- report which includes receipts (cash, cheque and EFT)
• Bank Deposit
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- report to accompany any cash and cheques to the bank
• Close Off Reconciliation
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- summary report
• Cost of sales
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- report.
The following window is displayed if the business unit is configured to generate invoices.
Image Modified
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- Click Image Modified .
The invoices are printed for the current posting and the following message is displayed.
Image Modified
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- Click Image Modified .
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Sales Close Off - Post window key fields and buttons
Fields
Field | Description |
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Fee Code for Debtor Charges | All items on a sale are charged under one fee code for each debtor.
The general ledger code updated for the sale is one of the following: - Override general ledger code set up for some items.
- General ledger codes attached to the fee code (for debtor sales).
Sole control account identified on the Invoicing sub-tab of Synergetic Financial Configuration. See Synergetic Financial Configuration - Business Units - Invoicing sub-tab in the Finance manual.
Tip: You can search for fee codes by right clicking on the Fee Code field and selecting Find Debtor Fee Code.
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O_23645 | O_23645
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Date to Appear on Transactions | Effective date to appear on any debtor transactions. |
Posting Date | Date the postings will appear in the general ledger. |
Description | Description of the sales close off. |
Bank Account | Bank account used to process receipts to. |
Buttons
Button | Description |
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Image Modified | Close off the sales based on the selections made on earlier windows.
The following reports are typically output from Synergetic: - Debtor Sale Charges report of charges to individual debtors or general debtor accounts (cash, cheque, EFT and credit card)
- General Ledger Sale Charges report
- Cash Receipts - Closed Off report which includes receipts (cash, cheque and EFT)
- Bank Deposit report to accompany any cash and cheques to the bank
- Close Off Reconciliation report
- Cost of sales report.
You can also print invoices for the posting, if applicable.
Image Modified
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Image Modified | Navigate back to the previous window, which will depend on your selections earlier and the payment methods defined at your organisation.
See: - Reconciling sales close offs (on page )
- Sales Close Off - Individual window (on page )
- Sales Close Off - Close Off Type window (on page ).
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