Use the Courses tab to view information on external or internal courses that the past student attended.
Note: Use the Classes tab to view details of academic and co-curricular classes offered by your organisation. See Past Student Maintenance - Classes tab (on page ).
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| title | Opening the Courses tab |
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To open the Courses tab: - Select Module > Development > Past Student Maintenance from the main menu.
The Set Past Student Search Criteria window is displayed.
Tip: You can also access the past student functions by clicking  . - Select the past student. See Searching for past students (on page ).
The Personal tab of the Past Student Maintenance window is displayed. - Click the Courses tab.
The Courses tab of the Past Student Maintenance window is displayed.
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Past Student Maintenance - Courses tab key fields and buttons
Grid area fields
The fields displayed depend on whether the Show Financial field is selected or not.
Field | Description |
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Type | File type for the course. |
Course Code | Abbreviation for the course. |
Description | Description of the course.
This is populated from Course Maintenance. |
Status | Current course status for the selected student. |
Linked Course | Prior course that this course is linked to, if applicable.
To maintain the status, click  and update the Prior Course field on the Enrolment tab.
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Status Date | Date the course status was updated.
To maintain the date, click and update the Date field on the Enrolment tab.
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Start Date | Start date of the course. |
End Date | End date of the course. |
Total Fees | Cost of the course.
This field and the following three are only displayed if the Show Financial field is selected. See Show Financial below. |
Charged | Total the student is charged for the course. |
Paid | Amount paid for the course to date. |
Owing | Amount owing for the course. |
Fields
Field | Description |
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File Type | Filter based on the file type of the courses. See File types in the Introduction manual.
Courses can be either academic or co-curricular. You can: - Do nothing to display academic courses (file type A) by default.
- Select the Not Selected option, from the drop-down list, to display courses of all file types.
 - Change the file type selection to view courses in other areas.
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Show Financial | Also display financial details about the course.
Note: Click and click the Payment tab to view more financial details in the Course Details Maintenance window. |
Buttons
Button | Description |
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| Launch Courses Maintenance for the selected course.
See Maintaining courses in the Curriculum manual.
Tip: You can double click on the selected course in the grid, to display the Course Details Maintenance window. See Maintaining details of a past student's course (on page ). |
| Maintain the course details for the selected student.
See Maintaining details of a past student's course (on page ). |