You can create tasks that are linked to a maintenance window record, such as a current student. The record can be launched from the task window at a later date to assist the person completing the task.
To create a linked task:
- Open the appropriate maintenance window. For example: Current Students Maintenance.
- Find the appropriate record. For example: Levy Aitken is a Community member completing a staff induction.
- Click in the maintenance window toolbar.
Note: Not all maintenance windows have the button. You cannot create linked tasks for maintenance windows that do not have theAnchor O_24894 O_24894 button.
The Select a Template for New Task window is displayed. - Select a task template from the grid area.
Note: You can also click to create a new task. See Creating a task template. - Click .
The User Task window is displayed.
Note: The Summary field is populated with the task description and the Linked to Tasks field is updated to indicate maintenance record linked to the task. - Change the Summary to indicate the task to be performed, if necessary.
- Allocate the task to a different staff member, if necessary.
Note: Tasks are allocated to the creator of the task by default. - Click .
The task is created.
Task window key fields and buttons
Task Details Fields
Field | Description | ||||
---|---|---|---|---|---|
Summary | Brief task description. | ||||
Linked to | Select a maintenance module such as Creditor Maintenance from the drop-down menu to link the task to a maintenance record. Click to view the selected maintenance record. O_38472 | O_38472Note: The title of the field changes depending on the maintenance area linked to the record. Anchor | O_38531 | O_38531Note: The maintenance modules displayed will depend on your security permissions. Contact your IT administrator. | |
Allocated To | Community member allocated to the task. Click to launch Community Maintenance. |
Task Details (Advanced) area buttons
Button | Description | ||||||||
---|---|---|---|---|---|---|---|---|---|
O_38475 | O_38475 | | Launch the Customise Workflow Display window to display additional information next to task names in the tree view. O_38529 | O_38529 | Anchor | O_38530 | O_38530 | | |
(Linked to Tasks) | Launch the linked maintenance area record. For example, Creditor Maintenance. | ||||||||
O_6041 | O_6041 | (Allocated To) | Launch Community Maintenance to view the person allocated to the task. | ||||||
| Launch the search criteria window of the selected maintenance module to link a record to the task. O_38479 | O_38479 | button changes to Anchor | O_42438 | O_42438 | to allow you to remove the link from the task record. | |||
Launch the Find Name on Community window to reallocate the task to a different community member. O_38536 | O_38536 | Tip: Select the School Staff Code to quickly allocate the task to another staff member. Anchor | O_38477 | O_38477 | | ||||
Select either:
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Select either:
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O_38480 | O_38480 | | Move the selected task up or down the task tree. | ||||||
O_38483 | O_38483 | | Start the selected task.
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O_38485 | O_38485 | | Complete the selected task. The task description turns green to indicate that the task has been closed. O_38550 | O_38550 | On the Advanced tab:
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Save the selected task as a template. See Using task templates. | |||||||||
O_40225 | O_40225 | | Delete the selected task. | ||||||
Save changes to the task and continue editing. | |||||||||
Cancel changes to the task and close the current window. |