Notifications are sent according to notification rules. You can create, maintain and delete notification rules on the Rules Maintenance tab.
| Expand | ||
|---|---|---|
| ||
To open the Rules Maintenance tab:
|
Notifications Maintenance - Rules Maintenance tab key fields and buttons
Grid area fields
Fields | Description |
|---|---|
Seq | Unique identifier for the notification rule. |
Name | Name of the notification rule. |
Method | Method of notification used. Options include:
|
Recipients | Type of community members the notification is sent to. Options include:
|
No. Incidents | Number of incidents before the notification is sent. |
Campus | Campus that the notification is restricted to. |
Year Level | Year level that the notification is restricted to. |
Absence Types | Absence types the notification is triggered by, if any. |
Profile | Name of the profile used to send mail. |
Subject | Subject line of the notification emails. |
Format | Format of the notification. Options include:
|
Scheduled | When the notification process is next scheduled to run. |
Fields
The files are identical to the grid area fields, except for some additional fields.
Fields | Description |
|---|---|
Notification Method | Method of notification used, as per the Method field above. Options include:
|
Notification Source | Whether the notification is triggered by:
|
After No. of Incidents | The number of incidents after which the notification is generated, as per the No. Incidents field above. For example, if an Absence notification has an After No. of Incidents value of 3, notifications are generated after the student's third absence. |
Timetable Group | Timetable group the notification rule applies to. |
Absence Reasons | Restrict this notification rule to absences of this Absence Reason. |
Absence Period | Restrict this notification rule to absences that occur during this time period. |
Do Not Send if Contact Received | Select to only generate notifications if no contact has been made. |
Do Not Send If Note Received | Select to only generate notifications if a note has not been received. |
Send Notifications Automatically | Select to send notifications as they are generated. Clear to queue notifications for review before sending. |
Notification Subject | Subject line of the notification emails. |
SQL Mail Profile Name | Name of the profile used to send mail, as per the Profile field above. |
Notification Mail BCC | Additional recipients who receive blind carbon copies of the notification. |
Notification Mail Format | Format of the notification, as per the Format field above. Options include:
|
Attendance Threshold (Minutes) | Number of minutes after the start of each attendance period after which attendance records are considered late. |
Notification Text | The body of the email or SMS notification. |
Buttons
Button | Description | ||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Save changes made to the notification rule. | ||||||||||||
.png) | Create a new notification rule. See Creating notifications | ||||||||||||
| Delete the notification rule. | ||||||||||||
  | Schedule when the notification rule should be run.
 .gif) | ||||||||||||
 .gif) | Send a test notification to yourself to test existing settings. The notification will appear under the Processed Notifications tab. |
.png)