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Use the Sub Allocations tab to maintain sub-allocations at your organisation.
Sub-allocations:

  • Are mainly used for reporting purposes. For example, you can keep track of all costs relating to specific projects.
  • Identify expenses that you do not need to budget for at the general ledger level. For example a school camp.
  • Can be allocated to several accounts.
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As an example, you might have a budget for maintenance. Within the maintenance budget you identify the area of expense, such as plumbing, electrical, general and so on. There is no budget at this sub-allocation level, it is only used for reporting purposes. Reports can optionally show sub-allocations. The report GLJNLSUB displays a general ledger journal listing by sub-allocation.

Expand
titleOpening the Sub Allocations tab

To open the Sub Allocations tab:

  1. Select Module > General Ledger > General Ledger Maintenance from the main menu.
    The Set General Ledger Search Criteria window is displayed.
    Tip: You can also access General Ledger functions by clicking Image Removed Image Added.
  2. Search for the general ledger account. See Searching for general ledger accounts (on page ).
    The General tab of the General Ledger Maintenance window is displayed.
  3. Click the Sub Allocations tab.
    The Sub Allocations tab of the General Ledger Maintenance window is displayed.
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General Ledger Maintenance - Sub Allocations tab key fields and buttons
Fields

Field

Description

Sub Allocation Code

Select the sub-allocation code.

Default

Selected if the highlighted sub-allocation is the default for this account.
To select or clear, see the Set Default and Set No Default buttons.

Buttons

Button

Description

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Launch into G/L Sub Allocation Maintenance. See Maintaining general ledger sub-allocations (on page ).
Tip: You can double click on the required sub-allocation.

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Add a new row to the grid area, then select the sub-allocation code.
Note: The sub-allocation code to be added must already exist. See Maintaining general ledger sub-allocations (on page ).

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Delete the highlighted sub-allocation from the general ledger account.

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Set the default flag on the highlighted sub-allocation.

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Clear the default flag on the highlighted sub-allocation.