Use the Process Online Applications/Enquiries Import window to import applications and enquiries made through an online program. For example, through a page on your organisation's website.
Note: Applications must be in a specific format to be imported. See Creating importable application files in the System maintenance manual.
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To open the Process Online Applications/Enquiries Import window:
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Process Online Applications window key fields and buttons
Fields
Field | Description |
Online Application Location | Folder location where the application file is stored. |
File Name | Name of the selected application file. |
Application Type | Filter the display by application type. Options include:
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Active Application | Filter the options available in the Status field drop-down list. You can select:
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Status | Filter the display by the application status. Options include:
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Application ID | Filter the display by the ID number for the application. |
Application area
Grid area fields
Note: Optional fields are used depending on your organisation's online payment process.
Field | Description |
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Summary | Summary of the application. |
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Application | Type | Type of application. For example, enquiry or future student. |
| Number | Unique number identifying the application. |
| Date | Date the application was made. |
| Amount | The enrolment deposit amount. |
| Status | Status of the application. |
| AgentID | Synergetic ID of the agent responsible for the application. |
Billing | Family Deposit | Whether a family deposit was paid. |
| Fam Based Amt | Amount of deposit. |
| Email Address | Billing email address provided with the application. |
Payment | Transaction Code | Code for the third party payment transaction. |
| Response Code | Code for the third party payment response. |
| Response Text | Text provided with the third party payment response. |
| Error | Any error that occurred during the payment. |
Counts | Attachments | Number of attachments provided with the application. |
| Activities | Activities provided with the application. |
...
- Contacts tab of Future Student Maintenance. See Future Student Maintenance - Contacts tab (on page ) in the Community manual.
- Name tab of Community Maintenance. See Community Maintenance - Name tab in the Community manual.
- Home address tab of Community Maintenance. See Community Maintenance - Home Address tab in the Community manual.
- Occupation tab of Community Maintenance. See Community Maintenance - Occupation tab in the Community manual.
- Phone tab of Community Maintenance. See Community Maintenance - Phone tab in the Community manual.
Buttons
Button | Description | ||||||
Launch the File Chooser window to load the import file. | |||||||
 | Load the data file selected into the grid areas in the Process Online Applications window. | ||||||
 | Delete the application from the grid. All students in the application are removed from the window. | ||||||
 | Set the selected student's status as Enq Student and transfer them into Enquiry Student Maintenance. See Maintaining enrolment enquiries (on page ). | ||||||
 | Set the selected student's status as Future Student and transfer them into Future Student Maintenance. See Maintaining future students (on page ). | ||||||
 | Set the selected student's application as rejected. | ||||||
 | Reinstate a student whose application status has been set as rejected. |