Use the Payment Detail tab to enter information about the source of the cash payment received, such as:
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Note: If you are entering a mixed receipt of fees and donations, enter the whole amount on the Payment Detail tab then allocate the fees using the Fees tab and the donations using the G/L Allocations tab.
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Debtor Cash Receipts Entry - Payment Detail tab key fields
Posting Summary Information area fields
This area displays information about the posting. See Cash Receipts Entry - Posting Action
(on page ) for information about posting.Anchor H_1405 H_1405
These fields are for information only.
Field | Description |
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Number | Posting number. |
Date | Posting date. |
Description | Description of the posting. This is useful when reviewing past postings. |
Control Amount | The total amount entered in the posting's transactions must add up to this value. This is a precautionary measure as you cannot close off a posting if the sum of transactions does not equal this. |
Transaction Count | Number of transactions being posted. |
Amount | Amount of the posting. |
Date | Receipt date. |
Payment Summary area fields
The payment summary area displays a summary of the drawer, amount received and the amount allocated so far.
Field | Description | ||||||
|---|---|---|---|---|---|---|---|
Rcpt No | The receipt number is automatically allocated. | ||||||
Drawer | Either:
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Enable Quick Entry Popup | Select to use the Quick Entry Popup to quickly populate the Payment Details, Fees and G/L Allocations fields. See Using the Payment Creation window | ||||||
Set As Default | Sets the selected payment type as the default for the debtor. | ||||||
Payment Type | The type of payment. Select:
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Bank | The bank from which the cheque was issued. | ||||||
Branch | The branch from which the cheque or money order was issued. | ||||||
Auth | The authorisation number of the credit card | ||||||
Credit Card type | The type of credit card. | ||||||
Card Number | The credit card number. | ||||||
Expiry Date | The credit card expiry date. | ||||||
Bank Statement Reference | Type either the:
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BSB | The Bank State Branch number of the EFT or cheque account. | ||||||
Account | The account number of the EFT or cheque account. | ||||||
Amount | The amount paid in the specified currency. | ||||||
Date | The date the payment was made. | ||||||
Currency | The currency of the payment. | ||||||
Exchange | The rate by which the Amount is multiplied to calculate the local amount. | ||||||
Local Currency Amount | The Amount converted into the default system currency. |
Buttons
Button | Description |
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| Launch the Enter Surcharge window to add a credit card surcharge to the payment amount. |
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Receipt Printing area fields
Field | Description |
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Print Receipts | Select to generate printed receipts. |
Number to Print | Select how many copies of the receipt to print. |
Reference on Receipt | Enter the description to appear on the receipt. |