You can use the Payment Creation window to:
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- Debtor Cash Receipts Entry - Payment Detail tab (on page )
- Debtor Cash Receipts Entry - Fees tab (on page )
- Debtor Cash Receipts Entry - G/L Allocations tab (on page ).
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Payment Creation window key fields and buttons
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Payment area fields
Field | Description |
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Drawer | The community member making the payment. |
Payment Amount | Amount to be paid by the drawer, including payments to the debtor account and any pledges. You can either:
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Calculate | Select to automatically calculate the Payment Amount using the Account Balance and any pledge payments. |
Allocated | Amount of the payment that has been allocated. |
Remaining | Amount of the payment still to be allocated. |
Debtor area fields and buttonsAnchor
Fields
Field | Description |
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Debtor Name | Debtor account to be paid. |
Account Balance | Amount owing on the debtor's account. |
Amount to Pay Debtor Account | Amount from the current receipt to be paid on the debtor's account. |
Payment Description | Description for the payment to the debtor's account. |
Buttons
Button | Description |
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| Click to allocate the Account Balance as the Amount to Pay Debtor Account. |
| Click to allocate the entire Payment Amount minus any pledge payments as the Amount to Pay Debtor Account. For example, if the Payment Amount is $8000 and the debtor wants to make a $1000 pledge payment, $7000 is paid to the debtor account. Payments in excess of the Account Balance are put towards future charges. |
Pledges area fields and buttons
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Grid area fields
Field | Description |
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Date | Date the pledge was created. |
Fund | Fund the pledge is to. |
Appeal | Appeal the pledge was received through. |
Name | Name of the community member who made the pledge. |
GL Code | General ledger code the pledge is applied to. |
GL Sub Alloc | General ledger sub-allocation code the pledge is applied to. |
Amount | Amount of the original pledge. |
Received | Amount already received towards this pledge. |
Remaining | Amount of the pledge still to be paid. |
Next Amt | Next amount due. |
Pay | Type in a pledge amount to pay or click |
Fields
Field | Description |
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Include Complete Pledges | Select to display pledges that have been paid in full. |
Payment Description (Pledge) | Type in a payment description for the selected pledge. |
Buttons
Button | Description |
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| Click to allocate a payment to the selected pledge. The payment amount defaults to the Next Amt for that pledge. |
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| Click to reverse a payment to the selected pledge. See Adjusting and reversing pledge payments |
| Close the Payment Creation window and populate the fields in the Debtor Cash Receipts window. |
| Close the Payment Creation window without creating the payment. |
