Chart of Accounts Maintenance - Journals tab

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Last updated: Feb 25, 2017 by Former user (Deleted)
2 min read

Use the Journals tab to view a list of journals associated with this chart of accounts code.

 Opening the Journals tab

To open the Journals tab:

  1. Select Module > General Ledger > Chart of Accounts Maintenance from the main menu.
    The Set Chart of Accounts Search Criteria window is displayed.
    Tip: You can also access General Ledger functions by clicking .
  2. Search for the chart of accounts classification. See Searching for GL chart of accounts codes.
    The General tab of the Chart of Accounts Maintenance window is displayed.
  3. Click the Journals tab.
    The Journals tab of the Chart of Accounts Maintenance window is displayed.
  4. Either:
    • Type the G/L Year and click .
    • Click on the up or down arrow on the G/L Year field.
    Journals for all linked accounts are displayed. 


Chart of Accounts Maintenance - Journals tab key fields and buttons
Grid area fields

Field

Description

Date

Date of the journal transaction.

G/L Code

General ledger code for this journal transaction.

Journal Description

Description of the journal.

Amount

Amount excluding tax.
Note: Debits are shown as positive amounts and credits are shown as negative amounts.

Tax Code

Tax code associated with the journal transaction.

Tax

Amount of tax included in this transaction.

Balance

Balances outstanding, if applicable.

Posting No

Order number for the transaction, if applicable.

Source

Synergetic program that is the source of the posting.

Order No

Purchase order number.

Receipt No

Receipt number.

ID

Synergetic ID of the person or company that the transaction relates to.

Name

Name of the person or company that the transaction relates to.

Seq

Unique sequence number of the transaction.

Sub Alloc

General ledger sub-allocation code.

Deb Tran

Debtor transaction sequence, if applicable.

Cred Tran

Creditor transaction sequence, if applicable.

Pay Code

Payroll pay code.

Sale Inv No

Sale invoice number from the Sales module.

Inv No Issued

Invoice number issued from Debtors or General Ledger module.

Inv Line Desc

Line description printed on the invoice.

Rvrs Jnl Seq

Reversing transaction reference.

Income

Selected if this is an income transaction for tax purposes.

Classif'n Code

Classification code for tax purposes.

Adjustments

Selected if the journal adjusted tax for a prior period.

BAS Posting

Transaction sequence of the BAS posting number for this transaction, if applicable.


Buttons

Button

Description

Refresh the information in the grid from the database.
Use this if:

  • you change the G/L Year and need to redisplay the data
  • someone else is maintaining journals.

Based on the Source of the general ledger journal, launch into the relevant maintenance function.
For example:

  • Debtor Maintenance
  • Creditor Maintenance.