Excursion Maintenance - Attendees bar - Substitutes tab

Use the Substitutions tab to request substitutions for a staff members attending excursions.

Opening the Substitutes tab

To open the Substitutes tab:

Select Students > Excursion Maintenance from the SynWeb main menu.
The Set Excursion Search Criteria window is displayed.
Search for excursions. See Searching for excursions.
Click the Attendees bar.

Tip: You can click anywhere on a navigation bar other than the caption to open it.

The Attendees bar of Excursion Maintenance is displayed.
Select a staff record in the grid area.

Note: To add attendee records, see Adding attendees to an excursion.

The Primary tab of the Attendees bar of Excursion Maintenance is displayed.
Click the Substitutes tab.
The Substitutes tab of the Attendees bar of Excursion Maintenance is displayed.

Excursion Maintenance - Attendees bar - Substitutes tab key fields and buttons
Grid area fields

Note: The grid area fields contain filters. See Sorting and filtering grids in the Introduction manual.

Field	Description
Attendee Type	Type of attendee. See the luAttendeeType lookup table in the Synergetic System maintenance manual.
Name	Name of the attendee.
Constituencies	Constituencies the attendee is part of.
Status	Attendance status of the attendee. See the luCommunityCurrEventStatus lookup table in the Community Portal manual.
First Aid	Whether the attendee has first aid qualifications. Note: This field is only displayed when an Attendee Type of Assistant or Staff is selected.
Substitutions	Whether there are substitutions required for the staff member. Note: This field is only displayed when an Attendee Type of Staff is selected.
WWC Check	Whether the assistant has a current working with children check. Note: This field is only displayed when an Attendee Type of Assistant is selected.
ID	Community ID of the attendee.
Consent	Whether consent has been provided for the student to attend the excursion. Tip: You can select Given or Not Given from the drop-down list to filter the displayed records. Note: This field is only displayed when an Attendee Type of Attendee is selected.
Payment	Whether payment for the excursion has been made. Tip: You can select Paid or Not Paid from the drop-down list to filter the displayed records. Note: This field is only displayed when an Attendee Type of Attendee is selected.
Page size	Select the number of attendees displayed on each page.

Buttons

Button	Description
	Launch the Search window to add community members as attendees. See Adding attendees to an excursion.
	Delete the selected attendee from the excursion.
	Launch community maintenance for the selected attendee.
	Bulk add attendees to the excursion. See Adding attendees to an excursion in bulk.

Fields

Field

Description

Attending Status

Attendance status of the community member. See the luCommunityCurrEventStatus lookup table in the Community Portal manual.

Note: This field is only visible when an attendee is selected in the grid area field.

Attendee Type

Attendee type of the community member. See the luAttendeeType lookup table in the Synergetic System maintenance manual.

Note: This field is only visible when an attendee is selected in the grid area field.

Substitutions tab fields and buttons

Fields

Field	Description
Substitutions Requested From/To	Select a date and time in each of these fields to define the duration of the substitution request.

Buttons

Field	Description
	Create a substitution request in Substitutions Maintenance for the specified duration. See Substituting staff.

Common buttons

Button	Description
	Create a new excursion. See Creating new excursions.
	Copy the selected excursion. See Copying excursions.
	Delete the currently selected excursion.
	Display the Set Excursion Search Criteria window. See Searching for excursions.
	Customise how the bars are displayed. See Customising navigation bars in the Introduction manual.
	Click to refresh information for the selected excursion.