Medical Maintenance - Timetable tab

Use the Timetable tab to display the student's timetable and special events for the specified date. This tab can be used to locate a student at any time during the day.

The start and end times of any medical incidents entered for the student are displayed on their timetable. This allows you to identify a student's whereabouts, if medical incidents are entered at the time that they occur. No details of the incident are displayed. The Out time of the student is shown, if applicable.

The description defaults to Sick Bay. This value is maintained in Configuration File Maintenance. See MedicalIncident configuration setting in the System maintenance manual.

Note: The Timetable tab is identical to the Timetable tab in Current Student Maintenance. See Current Student Maintenance - Timetable tab in the Current students manual.

Opening the Timetable tab

To open the Timetable tab:

Open the Medical tab from one of the following maintenance windows:
• Current Student Maintenance. See Current Student Maintenance - Medical tab in the Current students manual.
• Future Student Maintenance. See Future Student Maintenance - Medical tab in the Future students manual.
• Past Student Maintenance. See Past Student Maintenance - Medical tab in the Past students manual.
• Staff Maintenance. See Staff Maintenance - Medical tab in the Human resources manual.
Click .
The Summary tab of the Medical Maintenance window is displayed.
Click the Timetable tab.
The Timetable tab of the Medical Maintenance window is displayed.

Medical Maintenance - Timetable tab key fields and buttons
Fields

Field	Description
File Type	Classes can be either academic or co-curricular. Change the file type selection to view classes in other areas. Note: If you do not have a blank file type in the drop-down list, clear the File Type field then click .
Timetable Date	Timetable date. Note: The default date is today's date. Adjust the date if necessary.
Current Day	Timetable cycle day.
Start Date	Start date for the current timetable cycle.

Timetable grid area fields
Lists the timetable of classes for the file type and date specified.

Field	Description
Time	Scheduled start time.
Period	Description for the period of time.
Room	Room code where the class is taking place.
Class	Class code.
Class Description	Description of the class.
Staff	Staff code for the staff member taking the class.

Events grid area fields
List the events for the date specified. This can be used to notify staff of camps and sporting events.
Also see:

Timetable Maintenance - Calendar Events tab in the Curriculum manual
Current Student Maintenance - Timetable tab in the Current students manual.

Field	Description
Date	Date of the event.
Description	Description of the event.
Location	Location of the event.
Location Description	Description of the location.
Location Contact	Person handling the event location.
Result	Outcome of the event.

Buttons

Button	Description
	Refresh the timetable for the selected file type and date.
	Launch Class Maintenance for the selected class. See Maintaining classes in the Assessments and reports manual.
	Explanation for the formatting applied to each of the classes displayed in the grid area. Black, normal font - Class containing students, taught by the regular staff member in the usual room. Red, normal font - Class where a change has been made, either: a substitute teacher is taking the class the class is being held in a different room to the usual room. Blue, normal font - A class or appointment has been made using Staff Schedule Maintenance. See Maintaining co-curricular activities in the Curriculum manual. Grey, normal font - Recess and lunch. Burgundy, normal font - A medical incident has been recorded for the student for the selected day.
	Launch student timetable report. Runs the Student Timetable report. Note: The report may vary depending on what timetable group the student belongs to. Search for the report in Configuration File Maintenance. See Students:ReportName configuration setting in the System maintenance manual.