Synergetic Financial Configuration - Debtors tab - Page 2 sub-tab

Use the Page 2 sub-tab of the Debtors tab to configure the Debtors module, including:

  • overdue letters
  • various flags.


 Opening the Page 2 sub-tab

To open the Page 2 sub-tab of the Debtors tab:

  1. Select Module > System > Finance Configuration Maintenance from the main menu.
    The General tab of the Synergetic Financial Configuration window is displayed.
  2. Click the Debtors tab.
    The Debtors tab of the Synergetic Financial Configuration window is displayed.
  3. Click the Page 2 sub-tab.
    The Page 2 sub-tab of the Synergetic Financial Configuration window is displayed.


Synergetic Financial Configuration - Debtors tab - Page 2 key fields and buttons

Fields

Field

Description

Default No of Receipts to Print

Default number of debtor receipts to print.

The default value is one (1).

For example, you might set this to 2 if you print two copies: one for the debtor and one for filing.

Print Receipts by Default

When you enter receipts you can print them automatically and select the number of copies you want to print. See Default No of Receipts to Print above.

Print Company Name on Receipt

Select to include the name of your organisation on receipts.

Overdue Letters

Select the default values for a new debtor for the minimum balance and days between letters on overdue letter runs. You can select:

  • to calculate the amount overdue each day
  • the minimum balance for which a letter is sent
  • whether that balance is applicable for all letter types
  • the number of days before the first letter is sent
  • the number of days after the previous letter that each subsequent letter is sent.

Multiple Sub-Ledgers Active

Debtors can have separate accounts if your organisation requires separate billing. For example, separate billing for a swimming school.

You need to set up full sub ledger descriptions. See Creating debtor accounts for separate billing in the Debtors manual.

Add Voluntary Contributions to Statement Total

Voluntary contributions can optionally be placed on statements.

The amount of the contribution can be added to the statement total along with normal charges and receipts.

Student Class Charges Use Instalments

Select whether you want charges incurred for a class to be charged by instalments or as a lump sum payment.

Allow Allocate to Statement when Entering Charges

Select whether charges can be allocated to a statement that has already been generated.

Note: This is not recommended as debtor statements may no longer match debtor activity.

Charge Tuit Var Students non Var Fees in Auto Tuit

Allows students with a tuition variation to be charged fees with no tuition variation code if a matching fee does not exist with a tuition variation code.

This is mostly used for full-fee paying students.

Use the Tuition Variation field on the Auto Tuition tab of Debtors Fee Maintenance to specify any variation to the normal tuition fee schedule. For example, for a full-fee paying student.

Concession Overrides Auto Tuition Fee

If a concession is set up, use this field to specify whether the concession overrides the fee or adds to the fee.

You can modify charges for a particular student at the fee code level.

Tip: You can define a zero concession to override a charge for students not attending a particular event. For example, a camp.

For groups of students, use tuition variation.

Show Current Balance in Debtor List when Entering Receipts

Select to display the balance owed by the debtor in the Debtor Search when entering cash receipts in Cash Receipts Entry.

Copy Current Balance when Entering Receipts

Select to copy the balanced owed by the debtor into the Amount field of Cash Receipts Entry when entering cash receipts.

Use BSB and Account Number when entering Cheques

Either:

  • select to enable recording of the BSB and account number of the issued cheque
  • clear to bypass recording the BSB and account number of the issued cheque.

Cheque Details to Appear on Bank Rec / EFT Details to Appear on Bank Rec

Select to use values that were typed into the Bank Statement Reference field of the Payments tab of Debtor Cash Receipts Entry to create detailed entries for EFT and cheque payments in bank reconciliation.

Note: Other types of payments and payments without a bank statement reference appear as a single summarised entry.

Campus Mandatory for Bulk Additions

Select to require a campus selection when running the Debtor Bulk Additions program. See Adding debtors in bulk (Next Year Process) in the Debtor manual.

Automatically Allocate Debtor Transactions

Select to automatically allocate receipts to charges.

Clear if you want to allocate individual receipts to the charges manually.

Allow Duplicate Statements to be sent

Select to allow statements to be sent to additional recipients.

You can add additional recipients on the Recipients sub-tab of Debtor Maintenance. See Debtor Maintenance - Statements tab in the Debtors manual.

Tuition Discount Base Includes Tax

Whether the base figure that the discount is calculated from includes tax or not. This affects the discount that is applied.

In the following example, we are charging $6,000 in fees, excluding tax:

  • Select this field to include tax in the discount calculation. For example, if the GST-inclusive base figure at a New Zealand organisation is $6,750 a discount of 12% is calculated as $810.
  • Clear this field to exclude tax from the discount calculation. For example, if the GST-exclusive base figure at an Australian organisation is $6,000 a discount of 12% is calculated as $720.

Enrolment Deposits Integrated with Sub-Systems

This is a separately licensed program that allows you to integrate enrolment deposits into cash receipts entry and the general ledger.

When you are processing cash receipts, this enables the Enrolment Deposit field on the G/L Allocations tab. See Debtor Cash Receipts Entry - G/L Allocations tab in the Debtors manual.

Enrolment Deposits Integrated with Debtor Fees

Select to allow enrolment deposits to be used as fees paid in advance. See Setting up enrolment deposits to pay fees in advance in the Debtors manual.

Delete From Debtors When Archived

Select to delete the debtor's record when archived.

Warning: It is not recommended that you select this field. If it is cleared the debtor is just marked as inactive.

Print All Credit Card Expiry Date

Select to print expiry dates on credit card payments.

Note: If selected, all dates are printed on bank deposit slips.

Show Active Debtor Arrangements

When entering cash receipts, show the debtor arrangement if one is active. See Entering cash receipts in the Debtors manual.

The debtor arrangement is added on the Arrangements tab of Debtor Maintenance. See Debtor Maintenance - Arrangements tab in the Debtors manual.

Include G/L Only Receipts in Debtor Maintenance Receipts Grid

Select this field to include G/L Only receipts such as donations where there is no accompanying debtor payment in the grid area of the Receipts tab of the Debtor Maintenance window. See Debtor Maintenance - Receipts tab.

Default Receipt Description for G/L Only Receipts

Type into this field to define a default description for G/L only receipts displayed in the grid area of the Receipts tab of the Debtor Maintenance window. See Debtor Maintenance - Receipts tab.

Enrolment Deposits Create - Repayee Screen Note

Put in any special reminders that you want to give the person processing an enrolment deposit.

This note appears on the Create New Enrolment Deposit - Create Repayees window when:

Buttons

Button

Description

Display the Credit Card Configuration window.

You can use this window to configure whether:

  • one way data entry to allow users to enter unmasked details that automatically mask when the details are saved
  • password protection for stored credit card details.

For more information, see .