Importing or updating subject classes in the Synergetic timetable

Use the Timetable Import/Export Definition window to import or update subject classes in the Synergetic timetable from one of the following timetabling programs:

  • Timetabler
  • Timechart
  • FirstClass 2000
  • Maze
  • WinSchool
  • PrimaryTime
  • custom-built for your organisation.

To import subject classes into the Synergetic timetable:

  1. Select Module > Students > Timetable Import / Export.
    The Timetable Import/Export Definition window is displayed.
    Tip: You can also access the timetable import/export functions by clicking .



  2. Select the Timetable Program you are importing from.
  3. Select Import/Update Subject Classes (INTO Synergetic) in the Operation area.
    The following window is displayed.



  4. Select the source file to import timetabling data by either:

    • 
    typing it into the Source File field
    • clicking to manually locate the file.



  5. Specify general import selections.



  6. Specify subject class import selections.



    Note:
    See Subject Class Import Selections area fields below.
     
  7. Click .
    The Timetable Import/Export Synergetic selections window is displayed.
    See Setting timetable import/export Synergetic selections

Timetable Import/Export Definition window key fields and buttons

Timetable Program area fields

Select the timetable program to import from or export to.

Note:
Timetables cannot be imported from FirstClass 2000 through the Timetable Import/Export Definition window. Please Contact Synergetic Management Systems for instructions to import timetables from FirstClass 2000.


Operation area fields and buttons

Field

Description

Export (FROM Synergetic)

Convert Synergetic data into a Timetabler, Time Chart or FirstClass 2000 file.

Note: Synergetic
does not support exports to other timetable programs at present.

Import Timetable (INTO Synergetic)

Import data from a supported timetable program to Synergetic.

Import Student Classes (INTO Synergetic)

Import student class information from a supported timetable program to Synergetic.

Import/Update Subject Classes (INTO Synergetic)

Import or update class information from a supported timetable program to Synergetic.


Synergetic Student Link Field area fields


This area is used to link records in Synergetic and the timetable program during the import or export. If you are importing timetables, your selection depends on the link between the student and the timetable that you used in the timetabling program.

Note:
These fields are not available for imports from PrimaryTime.

Field

Description

ID

Link records by student ID.

Timetable Code

Timetabler users only
Link records by generated or manually entered timetable code.

Bar Code

Link records by bar code field.

Alternate Code

Link records by selected code.

Tip:
This allows you to use a field other than the Synergetic ID code for mapping records from the timetable import file to Synergetic. For example, you might decide to use the student's name instead of their ID.

Name (Surname and Preferred)

Link records by surname and preferred name.

Name (Surname and Full Given)

Link records by surname and given names.

Name (Surname and 1st Given)

Link records by surname and first given name.

Previous System Code

Link records by old system codes.
This maps the codes in the timetabling program to the Synergetic codes, maintained on the Codes tab of Current Student Maintenance.


Import Selections area fields

Field

Description

Prefix Class with Year

Select to prefix the class code with the year level.

Tip:
If a class has been given the same code for different year levels, this helps distinguish between the two classes by prefixing the class code in the year level. For example, if a class is given the code ENG (for English) in year 8 and the same code is given for year 9 English, the two classes become 8ENG
and 9ENG.

Prefix Class with Year (leading zero)

Select to prefix the class code with the year level with a leading zero.

Tip:
This helps you to sort your classes. For example, 8ENG becomes 08ENG.

Print Errors

Select to print errors automatically after the import.

Tip:
If there are any anomalies they are be printed out if this field is selected. For example, a new student or staff member who has not been created in Synergetic.

TTabler v8 format

Select if using Timetabler version 8 file formats.

Note:
This selection is only available if the Timetabler program is selected.

Buttons

Button

Description

Find the file using the Microsoft Windows Find Directory window.

Define custom classes to import if using the Custom timetable program selection. See Defining custom class definitions for importing timetables.


Subject Classes Import Selections area fields

Field

Description

Allow Insert of New Subject Classes

Select to allow the insertion of new subject classes.

Only update if the Synergetic Class Description is identical to Imported Class Description

Select if subject class records are created from the timetabling program.
This ensures that the class descriptions for the subjects are the same as the class descriptions.