Searching for students to print reports for

Use the Set Student Reports Search Criteria window to search for students to print reports for.
The Set Student Reports Search Criteria window is comprised of the following areas:

  • Term Selections area - used to determine which file type, year and term (or semester) combination that is being reported on.
  • Student Selections area - used to search for students based on a range of selection criteria that applies to them.
  • Class Selections area - used to search for students based on the class that they attend.
  • Class Order for Printing each Student's results - used to determine the order that the reports are printed in.

Enter the information you have about the students, then click .
See Searching in the Introduction manual for details on how to use the search tools.

 Opening the Set Student Reports Search Criteria window

To open the Set Student Reports Search Criteria window:

  1. Select Module > Assessments > Print Student Reports from the main menu.
    Tip: You can also access the assessment functions by clicking .
    The Set Student Reports Search Criteria window is displayed.


Set Student Reports Search Criteria window key fields and buttons

Term Selections area fields

Field

Description

File Type

File type used to select students.
In most cases, reports for academic subjects (File Type A) are printed.

Year

Year to print reports for.
Defaults to the current academic year.

Term

Term or semester to print reports for.
Defaults to the current term or semester.


Student Selections area fields

Field

Description

Campus

Campus the students attend, if applicable at your organisation.

Year Level / To

Range of year level the students are in, inclusive.

House

House that the students are members of.

Form

Form that the students are in.

Tutor Group

Tutor group or home group that the students are assigned to.

ID

Student's unique Synergetic ID.

Tagged IDs

Use students tagged earlier and placed in a tag list. See Tagging community records for later use in the Introduction manual.

Preferred

Student's preferred name. For example, Tim.

Surname

Student's last name.

Given 1

Student's first given name. For example, Timothy.

Gender

Student's gender.

Note: You can define the list of genders used at your organisation using the luGender lookup table. See luGender lookup table.

Duplicate for each contact with Reports Flag

If the student has more than one contact with the Reports flag selected on the Contacts tab of Current Student Maintenance, the search allows you to print student reports for each contact.
In the following example, contact 1 (SC1) and contact 2 (SC2) have their Reports flag selected on the Contacts tab. A duplicate report is printed for the student.


Class Selections area fields

Field

Description

Campus

Campus where the class is held, if applicable at your organisation.

Class

Class that the students are attending and for whom reports are to be printed.

Course Selections area fields

Field

Description

Campus

Campus where the course is held, if applicable at your organisation.

Course

Course that the students are attending, and for whom reports are to be printed.

Linked Course

Feeder course that the students are attending, and for whom reports are to be printed.

Status

Student status for the course.

Class Order for Printing each Students' results area

Field

Description

Class Order for Printing each Students' results

Order in which the student's classes:

  • appear in the grid for printing
  • are printed.

    Select either:
  • Sequence (line) order
  • Class Code order
  • Reporting Seq.

Buttons

Button

Description

Launch the Select Process Number window to select archived student reports to delete.