Timetable Maintenance - Timetable Config tab

Use the Timetable Config tab to:

allow timetables to be automatically imported into Synergetic
configure the schedule for the automated import of timetables.

Opening the Timetable Config tab

To open the Timetable Config tab:

Select Module > Students > Timetable Maintenance from the main menu.
The Select tab of the Timetable Maintenance window is displayed.
Tip: You can also access the timetable maintenance functions by clicking .
Select the file type, year and term required.
Click the Timetable Config tab.
The Timetable Config tab of the Timetable Maintenance window is displayed.

Timetable Maintenance - Timetable Config tab key fields and buttons

Definition grid area fields

Note: You must ensure that the file year, semester and type values are current. If these values are not current, you will import into a previous file semester.

Field	Description
Timetable Code	Code for the timetable.
Description	Description for the timetable.
Timetable Path	File path describing where the timetable is located on the network. Note: You can import Timetable 10 (.tfx) files by updating this path to the file location of the .tfx file.
File Year	File year that the timetable is applied to.
File Semester	Semester that the timetable is applied to.
File Type	Type of classes described in the timetable. For example: academic classes music classes sport and so on.

Schedule grid area fields

Field	Description
Class Campus	Campus the timetable should apply to. If Not Selected, timetable is applied to all campuses.
Timetable Group	Timetable group the timetable should apply to.
Timetable Type	Type of timetable selected in the Definition grid area. The format of this timetable must be selected so that its fields can be matched with those in Synergetic.
Year Level From	Lowest year level that the timetable should apply to.
Year Level To	Highest year level that the timetable should apply to.
Student Link Field	Code that links timetable records in the import file to student records in Synergetic. Either: AltCode ID PreviousSystemCode Timetable Code.
Staff Link Field	Code that links timetable records in the import file to staff records in Synergetic. Either: ID SchoolStaffCode.
Import Order Seq	Order that the timetable is imported in, if there are several timetables being imported at once.
Timetable Operation Mode Code	Select the operations mode that defines timetable import options such as: setting classes as stopped clearing core classes clearing staff setting new or existing classes as not assessable. See luTimetableOperationMode lookup table in the System maintenance manual.
Import Start Date Time	Date that the imported timetable commences. Note: Check that the start and end dates are correct to ensure the timetable data is imported into the correct file semester.
Import End Date Time	Date that the imported timetable ends. Note: Check that the start and end dates are correct to ensure the timetable data is imported into the correct file semester.
Enabled Flag	Select to allow the import schedule to take place.
Email To Addresses	Email addresses to be notified whether the import has been successful or not.
Period Offset	Offset required to align timetable period with Synergetic periods. Note: Your periods in Synergetic may not tie in exactly with the periods in your timetabling program. For example, an offset of -1 makes period 2 in the timetable package equate to period 1 in Synergetic.
Import Meetings Flag	Select this field to import meetings for the selected schedule. Note: This field is used for the Timetabler automatic import.
Import Unavailable Flag	Select this field to import periods where staff members are marked as unavailable for the selected schedule. Unavailable staff members are allocated to the: UNAVAILABLE class code when they unavailable for particular periods NOTATSCHOOL class code when they unavailable because they are not at school. Note: This field is used for the Timetabler automatic import.

Buttons

Button	Description
	Go to the first record.
	Go back 10 records.
	Go to the previous record.
	Go to the next record.
	Go forward 10 records.
	Go to the last record.
	Insert a new record before the highlighted record.
	Delete the current record.
	Save any changes you have made to the current record into the database. Changes are automatically saved when you move to another record.
	Discard any changes you have made on the current record.
	Apply selected schedule details to a new timetable config. See Copying timetable schedules.