The Timetable tab displays:
- The staff member's timetable.
- Any special events on the selected date.
- Appointments created using the Staff Schedule Maintenance windows. See Maintaining co-curricular activities in the Curriculum manual.
- Any classes that the staff member is taking after substituting for another staff member.
- Any of their usual classes that are being taken by a substitute staff member.
Note: If a staff member does not have a class for a period, then this is displayed as an empty class in the timetable.
You cannot make any changes to timetable or special information on this tab.
- Timetables are maintained in Timetable Maintenance. See Maintaining timetables in the Curriculum manual.
- Special events are maintained in the Calendar Events tab of Timetable Maintenance. See Timetable Maintenance - Calendar Events tab in the Curriculum manual.
Opening the Timetable tab
To open the Timetable tab:
- Select Module > Human Resources > Staff Maintenance from the main menu.
Tip: You can also access the staff functions by clicking .
- Search for the staff member. See Searching for staff members (on page ).
The Personal tab of the Staff Maintenance window is displayed.
- Click the Timetable tab.
The Timetable tab of the Staff Maintenance window is displayed.
Staff Maintenance - Timetable tab key fields and buttons
Fields
Field |
Description |
---|---|
File Type |
Classes can be either academic or co-curricular. |
Timetable Date |
Date to display the timetable and special events for. |
|
Go to previous or next day. |
Timetable grid area fields
Field |
Description |
---|---|
Time |
Start time of the class. |
Period |
Either the:
|
Room |
Room where the class is being held. |
Class |
Class code. |
Description |
Description of either the:
|
Staff |
Staff code of the staff member assigned to the class. |
Events grid area fields
List the events for the date specified. This can be used to notify staff of camps and sporting events.
Also see:
- Timetable Maintenance - Calendar Events tab in the Curriculum manual
- Current Student Maintenance - Timetable tab in the Current students manual.
Field |
Description |
---|---|
Date |
Date of the event. |
Description |
Description of the event. |
Location |
Location of the event. |
Location Description |
Description of the location. |
Location Contact |
Person handling the event location. |
Result |
Outcome of the event. |
Buttons
Button |
Description |
---|---|
|
Refresh the display after changing any of the following fields:
|
|
Launch into Class Maintenance for the selected class. See Class Maintenance - General tab in the Assessments and reports manual. |
|
Display the legend for the timetable grid. This shows the colour scheme and font choices for different types of entries. For example, substitute classes are shown in red. |
|
Runs the Staff Timetable report, displaying the full timetable for the staff member. |