Maintaining students

Use the Current Student Maintenance windows to:

Search for current students in SynWeb. See Searching for students (on page ).
Create new current students in SynWeb. See Creating new students (on page ).
Delete current students in SynWeb. See Deleting current students (on page ).
Add a new contact for an existing student. See Adding new contacts (on page ).
Delete a contact for an existing student. See Deleting contacts (on page ).
Swap the contacts for an existing student. See Swapping contacts (on page ).
Add a new relation for an existing student. See Adding new relations (on page ).

You can maintain student data using the corresponding tabs in Synergetic. See Maintaining current students in the Synergetic Current students manual.
Note: You can click in the toolbar to launch hot reports. See Configuring hot reports in the System maintenance manual.

What you can do using SynWeb:

What you can do...	See...
View Action Centre tasks or notifications linked to the selected student.	Current Student Maintenance - Action Centre bar (on page )
View individual learning plans for the selected student.	Current student maintenance - Individual Plans bar (on page )
View personal information about the student, including contact details.	Current Student Maintenance - Personal bar (on page )
View flags and related information used to: categorise students for reporting at your organisation categorise students for government reporting specify religious milestones.	Current Student Maintenance - Flags bar (on page )
View: a summary of key school information including campus, form and year a summary of out of hours school care current and next year status, including dates when leaving and possibly returning.	Current Student Maintenance - School bar (on page )
View: family and guardianship relationships the constituencies of the relations the contact details of the relations email relations.	Current Student Maintenance - Relations bar (on page )
View details of: when a student first started at your organisation their previous school or learning organisation how they found out about your organisation.	Current Student Maintenance - Entry bar (on page )
View a list of scholarships that the student has applied for or has been awarded at your organisation.	Current Student Maintenance - Scholarships bar (on page )
View details of student transport to and from your organisation, when your organisation: is involved in the management of the transport has an interest in their transport arrangements.	Current Student Maintenance - Transport bar (on page )
View: academic and co-curricular classes the student is enrolled in at your organisation details of the student's involvement in the class.	Current Student Maintenance - Classes bar (on page )
View the student's timetable and special events for the specified date. This bar can be used to locate a student at any time during the day.	Current Student Maintenance - Timetable bar (on page )
View awards for individual and team achievements received by the student while attending your organisation.	Current Student Maintenance - Awards bar (on page )
View class attendance or absence records for the student.	Current Student Maintenance - Attendance bar (on page )
View the details of any absence events for the student during the nominated year.	Current Student Maintenance - Absent bar (on page )
View contact details for existing primary and alternative contacts, particularly guardians and parents.	Current Student Maintenance - Contacts bar (on page )
View siblings who: previously attended your organisation are currently attending are planning to attend in the future.	Current Student Maintenance - Siblings bar (on page )
View: public medical alerts contact details for the student's dentist.	Current Student Maintenance - Medical bar (on page )
Maintain details of student disabilities including: category of disability adjustment level required to accommodate the disability needs identified adjustment details consultation details review comments.	Current Student Maintenance - Disability bar (on page )
View codes used to: cross link records back to previous systems used link to other database records used at your organisation.	Current Student Maintenance - Codes bar (on page )
View: legal separations court orders whether the privacy policy has been agreed to by the student's parent or guardian.	Current Student Maintenance - Legal bar (on page )
View the most recent student photograph and view the permissions that have been granted for its use.	Current Student Maintenance - Photo bar (on page )
View relevant and important comments about the student that staff should be aware of.	Current Student Maintenance - Comment bar (on page )
View documents, spreadsheets and pictures that have been added to a student's file.	Current Student Maintenance - DocMan bar (on page )
View details of courses being undertaken by a student, usually at an outside institution.	Current Student Maintenance - Courses bar (on page )
View details of activities undertaken by a student within your organisation.	Current Student Maintenance - Activity bar (on page )
View: emails and SMS messages and documents sent to a student documents uploaded to DocMan for a student.	Current Student Maintenance - Correspondence bar (on page )
View pastoral care information for a student.	Current Student Maintenance - Pastoral Care bar (on page )
View class and co-curricular electives for the selected student.	Current student maintenance - Electives bar (on page )
You can maintain: types of career plan subject selections goals plan milestones skills and abilities courses.	Current Student Maintenance - Career bar (on page )
View student medical conditions.	Current Student Maintenance - Medical Conditions bar (on page )
You can maintain: type of support service status of the support service support service details parent and staff contacts.	Current Student Maintenance - Services bar (on page )

What you can do using Synergetic:

What you can do...	See...
You can: view enrolment deposit details check that entrance payments are complete for a student.	Current Student Maintenance - Deposit tab in the Synergetic Current students manual
Maintain details of: external learning organisations a student is attending languages the student is studying outside your organisation.	Current Student Maintenance - External tab in the Synergetic Current students manual
Maintain work experience opportunities undertaken and relevant employer details.	Current Student Maintenance - Work Exp tab in the Synergetic Current students manual
Maintain materials used to aid a student, usually for courses conducted by outside organisations.	Current Student Maintenance - Material tab in the Synergetic Current students manual
Maintain details of people to be contacted in the event of an emergency.	Current Student Maintenance - Emergency tab in the Synergetic Current students manual
Maintain contact details for the student's preferred doctor (and an alternative) for medical attention.	Current Student Maintenance - Doctor tab in the Synergetic Current students manual
Maintain parameters that determine how billing is undertaken for this student and family.	Current Student Maintenance - Debtor tab in the Synergetic Current students manual
Maintain concessions that apply to various fees generated by automatic tuition Debtor functions.	Current Student Maintenance - Concessions tab in the Synergetic Current students manual
Define your own tabs or programs within Synergetic.	Current Student Maintenance - User Forms tab in the Synergetic Current students manual
Maintain information about: students parents or guardians for Australian Ministry of Council on Education, Employment, Childhood Development and Youth Affairs (MCEECDYA) requirements.	Current Student Maintenance - Demographic tab in the Synergetic Current students manual
View details of who has changed the student's record.	Current Student Maintenance - Maint tab in the Synergetic Current students manual
Add time-based alerts that are displayed when the student is selected.	Current Student Maintenance - Alerts tab in the Synergetic Current students manual
You can: create new loans maintain existing loans to students create new bookings maintain bookings for planned lending of objects.	Current Student Maintenance - Objects tab in the Synergetic Current students manual
You can: view sales made to a student reprint the sales docket for a previous sale.	Current Student Maintenance - Sales tab in the Synergetic Current students manual
New Zealand organisations update settings required by the New Zealand Ministry of Education (NZ MOE).	Current Student Maintenance - NZMOE tab in the Synergetic Current students manual
New Zealand organisations maintain information required by the New Zealand Qualifications Authority.	Current Student Maintenance - NZQA tab in the Synergetic Current students manual
New Zealand organisations: view assessment standards linked to areas of assessment for the selected student maintain Te Reo Paper and Te Reo Answer Request values for one or more linked assessment standards view assessment standards done at other organisations update assessment standards done at other organisations, if they have not been printed.	Current Student Maintenance - NCEA tab in the Synergetic Current students manual