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Import/Export Student Data - SES tab key fields and buttons
Fields

Field

Description

Output Type

Select either:

  • Comma Delimited to export a .csv file
  • Tab Delimited to export a .txt file.

Two files are produced when this export is run:

  • Statement of Student Addresses file.
  • Locations file.

Once the files are exported you need to insert the data into the Government XML production template to validate the data and produce the submission XML. See Exporting SES files. 

FileDescription
Statement of Student Addresses

Used to export student address details.

Important: Students with unusual residential address circumstances must not be included in the SES export. Unusual residential address circumstances are situations where your organisation is unable to provide Australian residential address information for the student and one or both parents. For more information about unusual residential address circumstances, see the Data Upload File Technical Specifications 2021 PDF on the Schools Hub website.


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Statement of Student Addresses file (SES)
Statement of Student Addresses file (SES)


Locations

Used to export details of your location and the details of the primary contact at your organisation.

Note: You need to manually populate the primary contact fields.


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Locations (SES)
Locations (SES)


Year Level From / ToRange of year levels to export.

Addresses File Name

File name of the Statement of Student Addresses file.

Note: Do not include the file extension at the end of the file name.

Locations File Name

File name of the Locations file.

Note: This field is read-only. The file name of the Locations file is automatically generated based on the Addresses file name.

Buttons

Button

Description

Select the file location.

Export the SES files for the selected year levels.

A report is produced for Australian addresses then overseas addresses. Any errors on the report are denoted with a double asterisk ({}{}). Fix any errors before sending the file. See Exporting SES files.

 (Output Type)

Display additional information for the Output Type field.

 (Locations File Name)

Display additional information for the Locations File Name field.

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