Use the following checklist to prepare for timetabling by exception. Also see Glossary of terms.
# | Key questions | Example | Concepts and terminology |
---|---|---|---|
1 | How many days are there in your timetable? That is when does your timetable repeat? | a) 5 days. | Timetable cycle. |
2 | What time segments have you divided your day into? That is, how many periods do you have per day? |
| Periods. |
3 | When do recess and lunch breaks occur? | Period 1 - MUSIC | Breaks. |
4 | How do you group students? | a) Prep A, Prep B, Prep C and Prep D. | Year group, grade, form, core class, home group, class, cohort. |
5 | What specialist subjects and other activities will each year group participate in? | a) Assembly. | Year group allocation, Activity. |
6 | How many periods will each activity run for over the timetable cycle? | a) Art runs for two periods. | Doubles, triples and quadruples. |
7 | Which activities need to run at the same time with other year groups? | a) Assembly. | Joins or Not available. |
# | Key questions | Example | Concepts and terminology |
---|---|---|---|
8
| Staffing requirements:
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| Unavailability. |
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| Staff loads. |
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| Joins. |
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| Scheduling. | |
9 | Do you have any room requirements? | a) Gym not available Tuesday morning. | Unavailability, Resource. |
10 | Do you have any particular timetabling/scheduling requirement? |
| Scheduling. |
11 | Do any of these activities need to run at specific times? | a) Assembly Monday from 9:00 - 9:50am. | Manual scheduling or Not available. |
12 | Do you have any special requirements for specialist subjects? | a) Art must be timetabled so each year level does Art after the same level. This ensures the equipment does not need to change. | Scheduling consecutives. |
13 | What other timetable requirements do you have? | a) No sport in the afternoon during summer. | Unavailability. |
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| b) Preps do not have specialist classes in the morning. | Not available. |
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| c) No more than one specialist class per day. | Spread. |