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Use the Staff Schedule Maintenance to view and maintain staff schedules and appointments.

Note: You must be a staff member at your organisation and have permissions for the REPSCH module to access and use the Staff Schedule Maintenance window. See Maintaining security permissions in the Synergetic System maintenance manual.

Note: You can maintain the days and times staff members work in Synergetic. See Staff Schedule Maintenance - Definition tab in the Synergetic Curriculum manual.

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Staff Schedule Maintenance window key fields and buttons

Selection area fields

Field

Description

Staff

Select the staff member whose schedule you want to view.
 

Note: To view and create appointments for other staff members, you must have permissions for the AllStaff resource in the REPSCH module. See Maintaining security permissions in the Synergetic System maintenance manual.

Show Timetabled Classes

Select to display the staff member's timetabled classes.

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Tip: The appointments for the class that you have selected appear highlighted in the timetable grid area.

Field

Description

Class Code

Code of the class.

Description

Description of the class.

Type

Type of class.
 

Note: Classes defined as Group classes automatically select all the students for any appointments.

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  • a group class, all students are selected for the appointment by default
  • not a group class, no students are selected.

Field

Description

Select

Select to include this student in the appointment.

Students

Name, year level and house of the student.

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This grid displays the students already scheduled for the selected appointment.

Field

Description

Select

Select to remove the student from the appointment.

Scheduled Students

Name, year level and house of the student.

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Note: Appointments that have had attendances marked are displayed in bold font.

Legend

Description

Yellow timeslot

No appointment or class is scheduled for this time.

Green timeslot

An academic class is scheduled for this time.

Grey timeslot

An appointment is scheduled for this time.

Diagonal stripes

Appointments or classes linked to the selected appointment.

A recurring appointment is scheduled for this time.

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Right click on an unoccupied timeslot in the Schedule area to access the Schedule menu.

Menu option

Description

New Quick Appointment

Create an appointment in the selected timeslot for the class and students selected. See Creating appointments.

New Manual Appointment

Create an appointment in the selected timeslot for the class and students selected and:

  • select the start and end times
  • select the room
  • select the team
  • select the class type
  • enter a comment.

See Creating appointments.

New Quick Recurring Appointment for this sem

Create a recurring appointment in the selected timeslot for the class and students selected. See Creating recurring appointments.

New Manual Recurring Appointment for this sem

Create a recurring appointment in the selected timeslot for the class and students selected and:

  • select the start and end times
  • select the room
  • select the team
  • select the class type
  • enter a comment.

See Creating recurring appointments.

New Blank Appointment

Create a blank appointment. See Creating appointments.

60 Minutes
30 Minutes
15 Minutes

Select the time divisions to display the schedule area with.

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Right click on the relevant appointment in the Schedule area to access the Schedule menu.

Menu option

Description

Edit Appointment

Edit the selected appointment. See Editing appointments.

Delete Appointment

Delete the selected appointment. See Deleting appointments.

Add Students

Add students to the selected appointment. See Adding or removing students from appointments.

Edit Series

Edit the selected recurring appointment and all future occurrences of that appointment. See Editing appointments.

Delete Series

Delete the selected recurring appointment and all future occurrences of that appointment. See Deleting appointments.

Add Students to Series

Add students to the selected appointment and all future occurrences of that appointment. See Adding or removing students from appointments.

Attendances

Mark attendance for the selected appointment. See Marking attendance for appointments.


Buttons

Button

Description

Add the selected student(s) to the appointment.

Note: This button is only active when a valid appointment is selected.

Add the selected student(s) to this and all future occurrences of the appointment.

Note: This button is only active when a valid appointment is selected.

Remove the selected student(s) from the appointment.

Note: This button is only active when a valid appointment is selected.

Remove the selected student(s) from this and all future occurrences of the appointment.

Note: This button is only active when a valid appointment is selected.

Display the previous week's schedule.

Highlight today on the schedule.

Display the calendar. See Using the graphical calendar in the Introduction manual.

Display the next week's schedule.

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