In the following example, two general ledger (G/L) transactions have been entered but only have one corresponding entry on the bank statement. To reconcile these transactions:
- create a bank statement transaction
- match the two G/L transactions to the bank statement transaction.
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To match two or more general ledger transactions to a bank transaction:
- Select Module > General Ledger > Bank Reconciliation from the main menu.|
The Select Current Bank Statement Control window is displayed.
Tip: You can also access General Ledger functions by clicking
. - Click
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The Create New Bank Statement Control window is displayed.
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- Select the bank account to reconcile using the Bank Code drop-down list, if you have more than one bank account.
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- Get the statement for the bank account.
- Enter the statement control fields using details from the bank statement.
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Note: Most of the details are usually populated from the previous bank reconciliation. - Click
.
The Bank Reconciliation window is displayed.
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- Identify the entry on the bank statement that corresponds to the G/L transactions.
- Click
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The Create Bank Statement Transaction window is displayed. - Enter the details of the bank statement transaction.
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Note: See descriptions for the fields and buttons below. - Click .
The transaction is added to right pane.
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- Select the Multi Match option.
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- Select the corresponding transactions on the left and right panes.
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button is enabled if the Selected values are equal.
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- Click .
The matched transactions are highlighted in green.
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- Continue reconciling transactions and close off. See Reconciling bank accounts using bank statements (on page ).
Create Bank Statement Transaction window key fields and buttons
Fields
Field | Description |
|---|---|
Transaction Date | Date that the transaction was applied to the bank account. |
Description | Description of the bank transaction to distinguish individual transactions. |
Amount | Amount of the deposit or withdrawal expressed in dollars and cents. |
Cheque Number / Ref | Depending on the transaction, you can optionally add either the:
|
BSB | Six digit Bank State Branch number that uniquely identifies the bank, State and branch. |
Account Number | Unique number that identifies the bank account of the debtor or creditor. |
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Buttons
Button | Description |
|---|---|
| Add the manually-entered transaction to the right pane, using the details entered on the Create Bank Statement Transaction window. |
| Click |
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