Synergetic's Email List Import window can be used to:
...
Note: You must have the DEV|EmailListImport security permissions to access the Email List Import window.
| Expand | ||
|---|---|---|
| ||
To open |
...
the Email List Import |
...
window: |
...
|
...
|
...
|
...
Note: |
.gif)
...
You must |
...
have EmailListImport |
...
security permissions to use |
...
the Email List Import |
...
window. |
Importing email addresses from a text file
You can import email addresses into the Email List Import window from a text file that has been created manually or generated by a third party program. The text file must contain the following fields separated by a delimiter character:
- Synergetic ID
- email address
- surname
- first name
- date the person unsubscribed in format 'DD/MM/YYYY'
- date the email address bounced in format 'DD/MM/YYYY'.
Note: Any field you leave blank must include the delimiter character. For example: 13017,,Aden,Abbot,'10/10/20120'.\
...
To import a list of email addresses:
- Click
 buttn.gif)
.
The Load Merge File window is displayed.
- Click
.gif)
.
The Email List window is displayed.
- Locate the text file to be imported.
- Select the text file to be imported.
- Click
.gif)
.
The Name of Import File field is populated with the file name.
.gif)
- Type a different character into the Delimiter Character field, if necessary. You can type:
• • , for text files that use commas as delimiter characters
• T for text files that use tabs as delimiter characters. - Select the File Contains Header Record field if the text file includes a header record.
- Select the type of communication in the Communications Type field.
Note: You must select an option in the Communications Type field to instruct Synergetic which communication type. - Click
.
The Email List Import window is populated with the imported email addresses.
.gif)
Excluding an email address from future notifications
You should exclude email addresses from future notifications when:
...
- Import a list of email addresses from a text file with either:
• unsubscribed date
• bounced date.
See Importing email addresses from a text file, above.
.gif)
Note: Email addresses that have been flagged as invalid are displayed in red font. - Deselect the records you do not want to process.
.gif)
- Click
.
The deselected records are deleted.
.gif)
- Click
 button.gif)
.
The remaining email addresses are excluded from future notifications and the Notify Method field is updated on the following tabs:
- Notify Methods tab of Community Maintenance. See Community Maintenance - Notify Methods tab.
- Main Notification Method sub-tab of the Current Recipients tab of Communications Maintenance. See Communications Maintenance - Current Recipients tab - Main Notification Method sub-tab
Anchor H_7699 H_7699 (on page ).
Email List Import window key fields and buttons
Fields
Field | Description |
| ||
|---|---|---|---|---|
Selected | Tick if the grid item is selected. | |||
Synergetic | Preferred | Preferred name for the community member. | ||
Surname | Surname for the community member. | |||
Imported | First Name | First name as listed in the import file. | ||
Last Name | Last name as listed in the import file. | |||
| ID | Synergetic ID as listed in the import file. Note: The ID is used to match the person in the import file with the community member. | ||
Email address that has been unsubscribed or bounced. | ||||
| Unsubscribed | Date that the email address was unsubscribed. | ||
Bounced | Date that the email address bounced. | |||
Communication Type | Communication type that the changes should be applied to in Communications Maintenance. | |||
Buttons
Button | Description |
|---|---|
| Launch the Load Merge File window to import a list of email addresses. |
| Delete the highlighted grid entry from the Email List Import window. |
| Delete the selected grid entries from the Email List Import window. |
| Delete the unselected grid entries from the Email List Import window. |
| Accept the information in the selected grid entries and update Communications Maintenance to include the information about unsubscribed or bounced email addresses. |
| Close the Email List Import window. |
...