Page Comparison

NZQA Results Files Internal and External results

A high-level explanation of the NZQA Internal and External Student Results files.

Glossary

Internal / External

• Internal – Results from assessment conducted at the teaching institution (school, Vocational Education Institute, etc.)

• External – Results from assessment conducted externally to teaching institutions, eg NZQA run exams.

Home/Other

• Home – The teaching institute (usually the school) at which the student is enrolled and is administering the students enrolments and results.

• Other – The teaching institute that is teaching a student from a Home institute, and for whose enrolments and assessments will need to be provided to the Home institute. 

Internal File

The Internal file is downloaded from NZQA as the results.zip file.

This file is supplied by NZQA to the requesting (home) school and contains results for their students for the specified academic year. The file is downloaded from the NZQA Schools’ secure website by the Home school as an XML file for a school for the academic year selected.

External File

NZQA have told us that:

The External file can be downloaded from NZQA under “Candidate Results from Other Providers”.  This is downloaded when a school is attempting to import information held previously by other schools for students moving to their school. 

There are multiple files included within the zip that schools can download regarding Candidate Results from Other Providers.

the XML file is the one which is to be loaded and is StudentResults-[SchoolNumber]-[Year].xml.

There is also a PDF StudentResults-[SchoolNumber]-[Year].pdf and excel files for each candidate that the schools may have requested information for
StudentResults-[NSN]-[SchoolNumber]-[Year].xls.

The external import is designed to be run at the start of the academic year, and it will create non-assessment linked standard records for standards that are taught by another provider in the previous academic year.  No action will be taken with records for the current Academic Year.

Both files will appear to run if loaded using the wrong menu, and no error or warning is given that the wrong file type was used and that therefore no records were loaded.

 Synergetic

Students > Student Data Import/Export…

Import Student Results File

The Internal file is downloaded from NZQA as the results.zip file.

Standards taught by Other Providers can exist in the Home School Results file - Results.zip, but are ignored so as to ensure that the 'Home' school data remains as the Source of Truth.  Only authorised Users can update 'Home' records with Other Providers data and should only do so after consulting with the Other Provider.

Upon running ¡ Import Student Results File, Synergetic will import, or attempt to import records for the Home school, it will ignore records from an external school:

• Only load records for the selected Academic Year

• Matching NCEA standards are updated for:

  • externally assessed results.

  • internally assessed results are not imported into Synergetic

    • a warning is generated if the import value and the Synergetic matching NCEA standards result differs

Import Student Results File (External)

Upon running ¡ Import Student Results File (External), Synergetic will import, or attempt to import records for the External school for prior years, it will ignore records from the Home school:

• Only import records for years prior to the selected Academic Year

• If Student Result is provided by home school then results not imported. 

• If Student Result is provided by other school then results imported.

• Secondary Results value is imported into NCEA Results field for externally assessed results.

• If the student does not have the imported standard then a non-assessment linked standard is created.

• Import results if result in file differs to result held in Synergetic (??)