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Q26. What eventually happens to Year 13 students and when do they roll into past students?If the final year of schooling for your school is Year 12, all Year 12 students will be rolled
over to Year 13 during the end of year rollover process (as defined in the lookup table luYearLevel). Year 13 is a temporary holding year for Year 12 students until they are moved to Past Students. They have to be moved to Past Students using the bulk process of Students->Transfer Students to Past Students, after the rolloverThe rollover process works from the Next Year Campus and Next Year Level values in the lookup table luYearLevel. Each Year Level for lower years will indicate where those students should roll into next; for the final year level, these Next values are required to be values that do not actually exist in the lookup table as their own record so that the rollover process will correctly skip them. If the final year of schooling for your school is Year 12, this will often mean that the Next Year Level value is 13 (but it can equally be another non-existing value such as 99). When the rollover process is run, any students whose 'Next Year' values are one of these deliberately non-existent sets, will be skipped as they do not have a valid destination Campus and Year Level to roll into. Thus Year 12 students in this example, would not roll to Year 13 or anywhere else but would be left as is, ready for the later process of transferring to the Past Students area.
Q27. Do you need to update status to "Complete Year 12" for all year 12 students?
No, final year students do not require their status to be updated unless they are leaving earlier than the end of year. During During the end of year rollover process, all final year Current students go to a holding "cell" which we usually define as Year 13. For who have no valid next year destination will be skipped in the rollover, leaving them alone. For example, if your school’s final year is Year 12 then all Year 12 Current students will rollover to year 13be skipped from rolling to the next File Year; if your school’s final year is Year 6, then all Year 6 students will rollover to Year 7be skipped and left as is. This progression rule is set in the lookup table luYearLevel. From the holding cell, they , using the Next Year Campus and Next Year Level values. These students who were skipped and not rolled over, will then be moved to Past Students at a later time when you transfer them to Past Students using the bulk process of Students->Transfer Students to Past Students.
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