Versions Compared

Old Version 1

changes.mady.by.user Former user

Saved on

compared with

New Version 2

changes.mady.by.user Former user

Saved on

Key

  • This line was added.
  • This line was removed.
  • Formatting was changed.

Use the Email Authentication window to:

  • Open the Email / SMS Configuration window. See Using the Email / SMS Configuration window in the System maintenance manual.
  • Send an email on behalf of another staff member. See Sending an email on behalf of another staff member (on page ).
  • Select whether to send a copy of the email to yourself, with or without the recipient list.

 

Expand
titleOpening the Email Authentication window

To open the Email Authentication window:

  1. Navigate to the grid containing the person you want to email. This can be a selector grid, tag list, or a grid on a maintenance window.
  2. Right click on the grid and select Email > Selected Record.
    Tip: If you have selected a student and want to email the student's parent instead, select Parent of Selected Record.
    Image Modified
    The Send Email(s) window is displayed, with the email address of the community member displayed in the To: field.
    Image Modified

  3. Update the fields as required.
  4. Click Image Modified .
    Note: Depending on your configuration settings, a confirmation window may be displayed.
    The Email Authentication window is displayed.
    Image Modified

 Email Authentication window key fields and buttons

Fields
These settings are dependent on settings configured on the mail server by your network administrator.

Field

Description

Sender Name

Name of the person the recipients receive as the sender's name. This defaults to your name.
Note: If you have access, you can use the Image Modified button to nominate another staff member to send the email on behalf of. See Sending an email on behalf of another staff member (on page ).

Sender Email Address

Email address of the person the recipients receive as the sender's email address. This defaults to your email address.
Note: If you have permission, you can use the Image Modified button to nominate another staff member to send the email on behalf of. Their email address is used. See Sending an email on behalf of another staff member (on page ).

Email a copy to yourself

You can select to:

  • not receive a copy
  • send a copy of the email to yourself:
  • the same as the recipients have received
  • including the recipient list in the body of the text
  • including an attachment with the list of recipients.

Buttons

Button

Description

anchorO_19923

O_19923

Image Modified

Update the email, SMS and fax configuration settings, if you have sufficient permissions.
The Email / SMS Configuration window is displayed.


AnchorO_25011O_25011


Image Modified
See Using the Email / SMS Configuration window in the System maintenance manual.

Image Modified

Find a staff member to send the email on behalf of, if you have sufficient permissions.
The email will by default contain the following message inserted at the start: Email sent by ?, where the ? is replaced with your name.
See Sending an email on behalf of another staff member

Anchor
H_25459
H_25459
(on page ) for more information.
The message inserted can be changed using the OverrideSenderText configuration setting. See OverrideSenderText configuration setting in the System maintenance manual.