...
- Login to the Synergetic Windows client with administrator rights.
- Select Module > Students > File Semester Maintenance from the Synergetic main menu. See the Student File Semester Maintenance - File Semester tab in the Synergetic Curriculum manual.
The File Semester tab of the Student File Semester Maintenance window is displayed.
Tip: File Semester Maintenance may be named differently at your organisation. For example, File Term Maintenance.
- Change the Number of Terms Per Year field to display the required number of reporting periods.
Note: This number depends on the number of co-curricular programs and the number of terms within each program. For instance, an organisation with a sports program might have six terms to cater for four academic terms plus winter and summer sport terms.
Important Note: Changing this field has a big impact on the system including academic reporting periods.
- Click .
- Type the current Year.
- Type the term number in the Semester field.
Note: The first four terms are academic terms. Term 5 is the first co-curricular term.
- Type the Actual Sem.
Note: Enter 1 if there is only one season in the co-curricular program. If there are multiple seasons, number each season sequentially based on the Start Date and End Date of each season.
- Type a Start Date.
- Type an End Date.
- Type a Description. For example, Summer 2014.
- Click .
- Click . See Maintaining cycles.
The Cycle Maintenance window is displayed. - Select Date in the Season Type field.
- Select the Season Active field.
Note: This field must be selected.
- Click the File Types tab.
- Select the Allow in Semester field for the file type linked to the co-curricular term.
- Update other Cycle tabs, as needed. See Maintaining cycles.
- Click .
- Repeat steps 4 through 18 to add additional co-curricular terms.
- Run the Create Next Term Details program to activate the co-curricular terms. See Creating next term details (Next Year Process) in the Synergetic Next Year Process manual.